Executive Assistant to the CEO

About Invisible

Invisible is the operations innovation company transforming how companies are built and run.

We are a tech-enabled service providing solutions to the world’s most complex business problems. Driven by our proprietary process orchestration platform, we seamlessly integrate advanced AI and automation with a global network of over 3,500 experts. This powerful combination delivers new capabilities and eliminates barriers to execution for our clients, unlocking unprecedented efficiency, scale, and growth opportunities.

Invisible has experienced exponential growth, quadrupling in size year over year for the past three years. At the beginning of 2024, we surpassed an Annual Recurring Revenue (ARR) of $100 million and continue to grow at speed. Operating as a profitable business, we maintain near complete ownership, with a firm foundation built on creating long-term shareholder value. We are excited to create paths to ownership for our specialist roles, providing opportunities for significant personal, professional, and financial growth.

About The Role

The Executive Assistant (EA) will play a critical role in ensuring the efficiency and effectiveness of our CEO’s day-to-day activities. This position is designed for a seasoned professional who excels in a high-growth, fast-paced environment and is adept at managing complex schedules and strategic initiatives. Reporting directly to the CEO’s Chief of Staff, the EA will handle a variety of tasks ranging from administrative support to high-level strategic projects. This role offers significant career growth opportunities, as you will gain deep insights into the operations and strategic direction of a rapidly scaling tech company.

What You’ll Do

• Efficiently manage the CEO’s schedule, prioritizing meetings, and ensuring optimal time allocation.
• Prepare agendas, collect and organize relevant materials, and take detailed meeting minutes.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication flow.
• Assist with strategic projects, including research, analysis, and drafting documents or presentations.
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Track and follow up on key action items and ensure timely completion of tasks.
• Plan and coordinate events, meetings, and conferences.
• Maintain and organize important documents and files, ensuring easy accessibility.

What We Need

• Minimum of 6-7 years of experience as an Executive Assistant supporting C-suite executives, preferably in high-growth tech environments.
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
• Proficiency with productivity …