Executive Assistant to Executive Staff

Company Description

When you join Renaissance®, you join a global leader in pre-K–12 education technology! Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matters—creating energizing learning experiences in the classroom. Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide. 

Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve. 

Job Description

Renaissance is seeking an experienced Executive Assistant to provide support to executive staff. We’re currently looking for an executive assistant to be a supportive force to our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This is a remote position with some reasonable evening and/or weekend availability needed as business operations continue outside of normal office hours with travel, meetings, events, etc.

Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

In this role as a Executive Assistant you will: 

• Support the senior leadership with primary focus assisting the Chief Marketing Officer, Chief Operating Officer and SVP Corporate Development and provide additional support to any additional team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

To be successful in these objectives, you will:

• Manage professional and personal scheduling including agendas, email management, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Coordinate and plan for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering
• Manage senior executives’ travel logistics local, domestic and international travel and activities, including accommodations, transportation, and meals
• Attend and take notes during weekly meetings and follow-up on action items
• Facilitate communication with all levels of management, both internal and external
• Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Prepare/track expense reports
• Receive visitors on occasion, if onsite
• Assist in special projects on an as-needed basis 

Qualifications

For this role as an Executive Assistant, you should have:

• 5 + years executive level support assisting senior management level professionals in a large corporate setting.
• Travel scheduling experience is a must
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
• Highly-organized skills with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency
• Advanced level skills with PowerPoint, Excel, MS Word, Outlook
• Ability to maintain confidentiality of information related to the company and its employees
• Ability to take self-initiative and be proactive
• Ability to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent verbal and written communication skills

Additional Information

All your information will be kept confidential according to EEO guidelines.

Hourly Range: $29.33 - $40.98/hr  This range is based on national market data and may vary by experience and location.,

Benefits for eligible employees include:

• World Class Health Benefits: Medical, Prescription, Dental, Vision, Telehealth
• Health Savings and Flexible Spending Accounts
• 401(k) and Roth 401(k) with company match
• Paid Vacation and Sick Time Off
• 12 Paid Holidays
• Parental Leave (20 total weeks with 14 weeks paid) & Milk Stork program
• Tuition Reimbursement
• Life & Disability Insurance
• Well-being and Employee Assistance Programs

Frequently cited statistics show that some women, underrepresented individuals, protected veterans and individuals with disabilities may only apply to roles if they meet 100% of the qualifications. At Renaissance, we encourage all applications! Roles evolve over time, especially with innovation, and you may be just the person we need for the future!

EQUAL OPPORTUNITY EMPLOYER

Renaissance is an equal opportunity employer and does not discriminate with respect to any term, condition or privilege of employment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, military or veteran status, marital status, or status of an individual in any group or class protected by applicable federal, state, or local law.

REASONABLE ACCOMMODATIONS

Renaissance also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.

EMPLOYMENT AUTHORIZATION

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

For information about Renaissance, visit: https://www.renaissance.com/