Executive Assistant

Summary

Guidewire is looking for a dynamic, take-charge Executive Assistant to support four (4) of our leaders: Chief Product Officer, SVP & General Manager of Analytics, SVP & General Manager of InsuranceSuite, and General Manager of Claims and InsuranceNow.

The ideal candidate will play a central role in keeping the business operations and activities organized, on track, and moving forward for the executives and their teams. Candidates must have exceptional communications skills, be agile, have a keen eye for detail, and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment. We’re looking for someone who aspires to be a business partner and take ownership of the role.

Job Description

Responsibilities

• Communicate cross-functionally with senior leaders, board members, and customer executives.

• Manage multiple calendars and coordinate travel and meeting arrangements for up to 4 executives.

• Provide administrative support including email screening, calendar and phone management, travel arrangement, expense reports, and meeting coordination.

• Coordinate internal and external high-level meetings and conferences.

• Assist with event planning and special projects including recurring management meetings, leadership offsites, and department town halls.

• Keep a pulse on other teams and connect the dots between cross-functional teams.

• Create presentations and visuals for executive-level audiences.

• Create, maintain, and update team overview pages for consistent, current, and accurate documentation.

• Manage the teams’ distribution lists for accurate and timely communication.

• Improve recognition programs, such as the monthly Cause for Applause award.

• Collaborate with managers to ensure comprehensive onboarding for new hires and contractors.

• Maintain confidentiality and integrity on sensitive projects.

• Availability to travel domestic and international as required (~10%)

Core Qualifications and Key Competencies

• Bachelor’s degree preferred and at least 5 plus years in an administrative role with C-level executives in a fast-paced public technology company or supporting a client-facing team.

• Ability to handle highly sensitive and confidential material and information.

• Excellent verbal and written communication skills.

• Proven track record of effective leadership skills.

• Proactive go-getter who anticipates the needs of executives.

• Willingness to be available as required and/or upon short notice.

• Detail-oriented, intelligent, confident, high integrity.

• Strong organizational, project, and time management skills.

• Sense of urgency and efficiency in completing work and meeting deadlines.

• Ability to take self-initiative, be proactive, and offer creative solutions to problems.

• Expert knowledge on Google Suite (Slides, Docs, Sheets) and web applications. Experience with enterprise apps preferred (HR, expense reporting, travel, purchasing, etc.).

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