Executive Assistant (Remote)

If you are a current Jazz employee please apply via the Internal Career site

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

Job Description

The Executive Assistant will work as an integral member of Jazz HR. This position is accountable for providing executive level administrative support and partnership to the Vice President, Global HR Business Partnering & Organizational Solutions.

This role involves managing executive schedules, global travel, coordinating projects, and developing professional presentations.

Essential Functions

The Executive Assistant will ensure the team runs smoothly, efficiently, and professionally, coordinating all activities including but not limited to:

• Handle confidential and non-routine information for the individuals supported

• Proactively manage complex calendars working adeptly at managing complex teams across time zones)

• Strategic calendaring and preparations to maximize efficiency in meeting support/facilitation, scheduling, and strategic blocking of time to suit the needs of shifting priorities

• Plan both domestic and global travel; preparing detailed itineraries and coordinating all important aspects of travel

• Partner to plan offsite and onsite meetings – planning agendas, activities, thinking through the optimal experience for its participants

• Prepare and submit expense reports

• Prepare correspondence, PowerPoint, charts, tables, graphs, business plans, etc.

• Partner with procurement coordinators to prepare and manage contracts, purchase requisitions, purchase orders, check requests, and invoice transmittal and approval in accordance with applicable company policies and procedures

• Maintain organizational charts and email distribution lists

• Partner with other Jazz administrative professionals across multiple sites to deliver consistent administrative support globally and participation in Administration Excellence meetings and initiatives

• Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently or take lead on collaborative efforts

• Management and/or coordination of projects as assigned (e.g., employee engagement, large internal conferences, off-site meetings, etc.)

Required Knowledge, Skills, and Abilities

• Minimum of …