Executive Assistant

Overview

IDG is seeking a seasoned Executive Assistant to support the Sales & Technology. The Executive Assistant will play a pivotal role in ensuring efficiency, effectiveness, and strategic focus. This position demands exceptional organizational skills, a high level of discretion, and the ability to handle sensitive information with confidentiality. The seasoned Executive Assistant will have a high sense of urgency and problem-solving skills, as well as the capacity to handle a wide range of responsibilities, including administrative tasks, communication management, project coordination, and strategic support.

About IDG

For more than five decades IDG and its businesses have been at the forefront of every major shift in the technology market, providing critical insights for tech suppliers and buyers. Our vision is to make the world a better place through technology. Through our global brands, IDC and Foundry, we offer proprietary data, innovative platforms, and trusted content.

This role is based on our Needham MA location with a hybrid work schedule to come into the office 1-2 days per week. (We will also consider qualified candidates 100% remote in an approved US East Coast location).

Recruitment Fraud Notice:  IDG/IDC/Foundry would like to inform you that we conduct our formal communications via corporate email, our Applicant Tracking System iCIMS, LinkedIn messaging, or directly by phone. We do not use any other platform (including Telegram, WhatsApp, Signal, text, instant message, etc.) to communicate with prospective candidates. If you receive any communication outside of our formal communications channels, please ignore it and block the sender or caller. In addition, we do not ask candidates to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to represent a job offer, please report it as potential job fraud to law enforcement.

Responsibilities

Administrative Support:

• Manage executives' calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents presentations, and reports for internal and external meetings.
• Handle expense reports, invoices, and other financial documentation.
• Organize team meeting cadences, including preparation of agendas, notetaking and following up with responsible parties on associated actions and deadlines

Communication & Relationship Management:

• Serve as the primary point of contact between the executives and internal/external stakeholders.
• Build and maintain strong relationships with key stakeholders, including executives and external partners.
• Act as a liaison between the executive and other team members, fostering effective communication.

Event Planning:

• Coordinate and plan special events and team meetings as required.
• Ensure all logistical arrangements are in place, including travel, venue selection, catering, and invitations.

Qualifications

• Bachelor's degree or equivalent experience
• 10-15 years of proven experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software and tools, including Microsoft Office Suite and calendar management applications.
• Strong problem-solving skills and the ability to work independently.
• High level of emotional intelligence and mindful stakeholder management.
• Discretion and confidentiality in handling sensitive information.
• Adaptability and the ability to thrive in a fast-paced, ambiguous and dynamic environment.

IDG is an Equal Opportunity Employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, handicap, race, color, religion, gender, gender identity and expression, ancestry, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or other categories protected by law.

At IDG we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $90,000 and $110,000 and is inclusive of base salary and variable compensation (if applicable).