Executive Assistant

The Position

Title: Executive Assistant

Position Type: Full time

Requisition No: 25007

Category: Classified

Supervisor: Director of Operations

Last Updated: July 2024

Job Purpose: Contributes to the effective performance of multiple Divisions and Division leaders by providing administrative and executive level support.

Location: Remote, Los Angeles Region, remote (“LA Region” which includes LA, OC or IE region in a remote capacity with the option to join and support in person meetings as needed)

Salary Range: The beginning salary range for this position is Range Classified-20,(Steps 1-3) $76,535.13 - $ 84,394.30.

The first review of applications shall occur on approximately August 17, 2024

Position Overview

The Executive Assistant performs a wide variety of functions to support the activities of multiple Divisions at Calbright College, Division leadership, the College’s Executive Team, and as needed the President and Chief Executive Officer. The Executive Assistant consistently and effectively: (1) assists leaders to meet internal and external commitments and to accomplish organizational and individualized goals, (2) represents interests as needed in an efficient, effective and collaborative manner, (3) acts as a trusted confidante, keeping the best interests of the College at the decisional forefront at all times, and (4) represents the Divisions and the College via multiple approaches such as phone, email, Slack, Zoom and in-person with key internal and external constituents. 

This position works closely with the Executive Team on cross-functional meetings and other needs in support of the College. 

Essential Job Duties and Responsibilities 

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

• Contributes to the effective performance of multiple Divisions and Division leaders by providing clerical, administrative, and executive level support.
• Creates a work-plan and manages activities and tasks from the work-plan as assigned.
• Maintains calendars, manages appropriate programs, and schedules, coordinates, plans and implements high-level meetings, events, team retreats, seminars, conferences, and appearances including managing or assisting with virtual or in-person travel arrangements and briefing materials.
• Coordinates and attends weekly meetings as directed, serves as point of contact, takes official notes and minutes, ensures coordination of presentation content, catering, video conferencing and remote dial in, room/technology setup, etc.
• Organizes, creates, and coordinates shared files to …