Executive Assistant

Executive Assistant

Your Role and Responsibilities:

As an Executive Assistant (EA) supporting the CEO, CFO, and CHRO of our organization, you will play a pivotal role in ensuring seamless coordination and support across key executive functions. You will be responsible for managing complex calendars, facilitating communication between executives and internal/external stakeholders, and handling a variety of administrative tasks with discretion and professionalism. This role requires exceptional organizational skills, a proactive approach to problem-solving, and the ability to maintain confidentiality.

Key Responsibilities:

Calendar Management:

• Coordinate and manage busy and ever-changing calendars for the CEO, CFO, and CHRO.
• Schedule meetings, appointments, conferences, and travel arrangements efficiently, considering priorities and logistical constraints.

Communication Liaison:

• Serve as the primary point of contact for internal and external communications directed to the executives.
• Prioritize and handle correspondence, phone calls, and emails on behalf of the executives, ensuring timely responses and appropriate follow-ups.

Meeting Coordination and Preparation:

• Prepare agendas, documents, presentations, and other materials for meetings attended by the executives.
• Arrange logistics for meetings, including venue booking, catering, and technology setup as needed.

Travel Arrangements:

• Manage travel itineraries, bookings, and expense reports for domestic and international travel for the CEO, CFO, and CHRO.

Administrative Support:

• Conduct research, compile data, and prepare reports or presentations as requested by the executives.
• Handle sensitive and confidential information with discretion and integrity.

Project Coordination:

• Assist in the coordination and tracking of key projects and initiatives led by the executives.
• Follow up on action items and ensure deadlines are met.

Relationship Management:

• Build and maintain positive relationships with executives' contacts, both internal and external.
• Act as a liaison between executives and other departments or stakeholders within the organization.

Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Excellent organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which my include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
  Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands and/or fingers

What can Astreya offer you?

• Employment in the fast-growing IT space, providing you with a vriety of career options
• Opportunity to work with some of the biggest firms in the world as part of the Astreya delivery network
• Introduction to new ways of working and awesome technologies
• Career paths to help you establish where you want to go
• Focus on internal promotion and internal mobility – we love to build teams from within
• Free 24/7 accessible Professional Development through Linkedin Learing  and other online courses to give you opportunities to upskill st your own pace
• Educatoin Assistance
• Dedicated management to provide you with on point leadership and care
• Numerous on the job perks
• Market competitive compensation and insurance, health and wellness benefits

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through Cigna (PPO, HSA, EPO options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through Cigna (DPPO & DHMO options)

• Nationwide Vision provided through VSP

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program

• Employee Assistance Program

• Wellness Days

• 401k Plan

• Basic Life, Accidental Life, Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other fringe benefits required under state and federal law