Executive Assistant

Onebrief makes military planning seamless and represents a shift in paradigm for future military decisions. It is an all-in-one tool that supports both the creative and process-oriented aspects of military planning. In Onebrief, planners use maps, boards, diagrams, timelines, slides and written products to create their plans—all while sharing a common database. Everything stays in sync, in real time. Our approach has been refined and validated through hundreds of user experiments.

Our product is currently in broad use at 8 of the largest military headquarters in the world. 3 of the 4 biggest operational plans in the US are currently built with Onebrief. Last year, we achieved 100% gross retention and 158% net retention—our revenue grew 4x and reached double-digit millions. We are backed by Y Combinator (S21) and top-tier VCs, including Caffeinated Capital (Affirm, Docker, Notion, and more) and Human Capital (Anduril, Brex, Snowflake, and more), and have raised a total of $44.6M in venture capital. Our elite team combines the best of tech and military talent, including education and experience at Google, Twitter, Adobe, MIT, Harvard, Special Operations, TOPGUN, and more.

As an essential member of our internal operations team, you will provide high-level support for executive management including heavy calendar management and successful coordination of business meetings. You will serve as liaison between executive and other departments within the organization. You like a challenge, and you're confident exercising independent judgment in the resolution of administrative problems. You're able to prioritize and manage multiple projects simultaneously with little or no supervision.

• Manage executive calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings.

• Handle incoming and outgoing phone and electronic communications on behalf of executive management and route incoming calls to appropriate party quickly and efficiently.

• Coordinate travel arrangements and reservations for executive management as needed.

• Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments.

• Assist with special events planning.

• Use various software applications.

• Maintain highest level of confidentiality.

• Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.

• Perform other duties as assigned.

• Working knowledge of Microsoft Office & G-suite.

• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.

• Excellent interpersonal, oral, and written communication skills.

• Excellent writing, proofreading, and editing skills.

• Prior experience in a similar role and environment (startup 100+ people).