Executive Assistant

Executive Assistant

Role Description: An Executive Assistant will provide high-level administrative support to our CEO/founder by managing schedules/travel, coordinating meetings, and handling correspondence. You will have an opportunity to learn from our CEO and understand the landscape of educational technology/startups, ensure day-to-day activities run smoothly by prioritizing tasks, organizing travel arrangements, and preparing reports and presentations. With strong organizational and communication skills, you act as a liaison between the executive and internal/external stakeholders. This role demands discretion, efficiency, and the ability to manage multiple tasks in a fast-paced environment. This is a great way to get your foot in the door at a high growth startup making a big impact in education.

WHO WE ARE: MagicSchool is the premier generative AI platform for teachers. We're just over 1 year old, and more than 2.5 million teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at https://www.magicschool.ai and connect with our passionate community on our wall of love at https://love.magicschool.ai/all.  

Responsibilities: 

In this role, you are responsible for driving to the following outcomes & results:

• Calendar Management: Efficiently manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements.

• Communication Handling: Screen and prioritize emails, phone calls, and other correspondence, ensuring timely and appropriate responses.

• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.

• Document Preparation: Create, edit, and proofread documents, reports, presentations, and other materials as needed.

• Confidentiality Maintenance: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, fostering strong professional relationships.

Qualifications/Competencies/Skills:

To be successful in this role, you will bring the following competencies:

• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences.

• Organizational Skills: Strong ability to multitask, prioritize, and manage time efficiently to handle various responsibilities.

• Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks, from scheduling to document preparation.

• Problem-Solving Skills: Ability to anticipate needs, identify potential issues, and implement effective solutions.

• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with stakeholders at all levels.

• Confidentiality: High level of …