Executive Assistant

Job Description:

About the Role:

As an Executive Assistant at Cityblock, you’ll be challenged in a varied, fast-paced role. We’re seeking a detail-oriented, customer-service minded, and meticulous operator to lead logistics and schedules for several leadership team members. The ideal candidate is comfortable with heavy calendar management and high-volume meeting arrangement. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you’ll build strong relationships quickly, both internal and external to the company.  You are passionate about working for a company that is mission-driven, and centered around the individuals served.

Responsibilities:

• Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat

• Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting

• Assist with hiring process and onboarding of your executives’ team members

• Plan and coordinate logistics for executives’ team events including: holiday parties, social events, leadership offsites, and celebrating milestone events. 

• Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels) 

• Conduct research projects across across a variety of topics, as assigned

• Build strong rapport with our leadership team and Executive suite, developing a sharp sense of timing and priorities

• Communicate effectively on behalf of executives, in both written and verbal communications. 

• Comfortable interacting with senior management and with cross-functionally leaders. 

• Accomplish collaboration with their EA peers for work streams, and projects.

• Seen as a source of trust and reliability.

• Is timely, adheres to process and is efficient 

• Pleasure to work with; positively reflects the executive

Requirements for the Role:

• 4+ years of professional experience

• 2+ years of experience supporting executives in an EA capacity, or equivalent

• Proficient in G Suite

• Knows how to design an operational process, and engage others to follow them. 

• Knows how to effectively document items (i.e.: meetings, conference calls, verbal conversations).

• Operates with a sense of urgency and with kindness

• Engrains self in the business to be able to see around corners; anticipate potential gaps or problem areas. 

• Able to recognize problems as they arise, and troubleshoot effectively. 

• Effective in an ambiguous and high paced startup environment.

• Comfortable chasing things down at off-peak hours and understands what it takes to leverage Leads.

• High level of discernment for meetings, touchbase, and email prioritization 

Pay Range:

$84,000 - $95,000

Cityblock Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Cityblock values diversity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

Covid 19 Update - Please Read:

Cityblock requires those hired into this position to provide proof that they have received the COVID-19 vaccine.  Any individuals subject to this requirement may submit for consideration a request to be exempted from the requirement (based on a valid religious or medical reason) on forms to be provided by Cityblock.  Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption.  Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements.  The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, colleagues, and community.

The COVID-19 pandemic has severely impacted the health and lives of people around the world, including the vulnerable populations Cityblock serves. As a healthcare provider, Cityblock holds ourselves to the highest standards when promoting the health and safety of those who we serve. Given that the COVID-19 vaccines are one of the most powerful tools to fight this disease and save lives, Cityblock is implementing a COVID-19 booster mandate for Washington, D.C. employees under the guidance of local/state mandates.

Medical Clearance (for Member-Facing Roles):

You must complete Cityblock’s medical clearance requirements, which include, but may not be limited to, evidence of immunity to MMR, Hepatitis B, Varicella, and a TB screen, or have an approved medical or religious accommodation that precludes you from being vaccinated against these diseases.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.