Executive Assistant

About Anaconda

Be at the center of AI

With more than 47 million users, Anaconda is the most popular operating system for AI providing access to the foundational open-source Python packages used in modern AI, data science, and machine learning through a seamless platform. We pioneered the use of Python for data science, championed its vibrant community, and continue to steward open-source projects that make tomorrow’s innovations possible. Our enterprise-grade solutions enable corporate, research, and academic institutions around the world to harness the power of open source for competitive advantage, groundbreaking research, and a better world. To learn more visit https://www.anaconda.com.

Here is why people love most about working here: We’re not just a company, we’re part of a movement. Our dedicated employees and user community are democratizing data science and creating and promoting open-source technologies for a better world, and our commercial offerings make it possible for enterprise users to leverage the most innovative output from open source in a secure, governed way.

Summary

Anaconda is seeking a talented Executive Assistant (level III) to join our rapidly-growing company. This is an excellent opportunity for you to leverage your experience and skills and apply it to the world of data science, artificial intelligence, and machine learning.

NOTE: this is a cross functional role supporting executives and our onsite office where we host events and meetings. We are a fully remote company, but you will need to be in Austin, TX to maintain the office and be available for events as needed. 

What You’ll Do:

• Executive Support: Manage calendars, schedule meetings, and coordinate travel arrangements.
• • Communication & Coordination: Serve as the primary point of contact between executives and internal/external stakeholders.
  • Meeting & Event Management: Prepare agendas, take minutes, and follow up on action items.
  • Project & Task Management: Assist in tracking key initiatives, deadlines, and deliverables.
  • Document Preparation: Draft emails, reports, presentations, and other executive-level documents.
• Office Management & Onsite Event Coordination: Maintain and manage onsite office. Coordinate events ensuring the office is prepared and  meals are planned.
• Administrative Operations: Manage expenses, process invoices, and support office operations as needed.
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism.

What You Need:

• Experience: 5+ years of experience as an Executive Assistant or in a similar role, including 2 years of office management..
• Skills: Exceptional organizational, time management, and multitasking abilities.
• Communication: Strong written and verbal communication skills.
• Tech-Savvy: Proficiency in Google Suite, project management tools, and calendar tools.
• Problem-Solving: Ability to anticipate needs, think critically, and offer solutions.
• Adaptability: Comfortable in a fast-paced, evolving environment.

• You embody our values of Clarity, Care and Candor
• You care deeply about fostering an environment where people of all backgrounds and experiences can flourish

What Will Make You Stand Out:

• Experience in a cross-functional role supporting executives, managing an onsite office space for remote employees, and coordinating events.
• Experience working in a fast-paced startup environment
• Experience working in an open-source, AI, or data science-oriented company

Why You'll Like Working Here:

• Unique opportunity to translate strong open-source adoption and user enthusiasm into commercial product growth
• Dynamic company that rewards high-performers
• On the cutting edge of enterprise application of data science, machine learning, and AI
• Collaborative team environment that values multiple perspectives and clear thinking
• Employees-first culture
• Flexible working hours
• Medical*, Dental*, Vision*, HSA*, Life* and 401K*
• Paid parental leave - both parents
• Monthly productivity stipend 
• Open vacation policy* 
• Quarterly Snake days (company-wide bonus day off)
• 100% remote

*FTE employees based on your region 

The US base salary range for this role is $85,000-$110,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed in each job posting reflects the minimum and maximum target salaries for the position across all US locations.

Within the range, individual compensation is determined by various factors, including work location, job-related skills, experience, and relevant education or training. Your recruiter will provide more specific details on the salary range for your preferred location during the hiring process.

In addition to base salary, we offer a comprehensive benefits package that includes:

• Flexible Vacation Policy
• Medical, Dental, and Vision Insurance
• Short Term and Long Term Disability
• Paid Parental Leave
• Annual Remote Work and Wellness Stipend
• Employee Assistance Program and Mental Health Resources

Application deadline: There is no deadline; we accept applications on an ongoing basis.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Anaconda, Inc. (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. By clicking “Submit Application”, you acknowledge you have read our Privacy Policy and that Anaconda can retain your application data for up to 1-year, unless otherwise stated.  For the purpose of the General Data Protection Regulation (“GDPR”) ”) and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller Vanessa Macllwaine.

Anaconda is an EEO/AA employer M/F/V/D.