Executive Assistant

General Information

Press space or enter keys to toggle section visibility

Work Location: Los Angeles, USA Onsite or Remote Fully Remote Work Schedule Monday- Friday, 8:00am-5:00pm Posted Date 04/17/2025 Salary Range: $75544 - 114965 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 23982

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

The Department of Medicine is seeking an Executive Assistant to provide high-level administrative support to a senior executive. This role involves managing communications and coordinating critical information across the executive’s leadership team. The Executive Assistant will also lead or support special projects that are often sensitive or complex, requiring a high degree of discretion, independence, and initiative. Responsibilities include handling highly confidential matters of strategic importance and representing the leadership of a major University center or institute.
Annual range: $75,554-$114,965

Job Qualifications

Press space or enter keys to toggle section visibility

Required:

• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Advising and counseling skills.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Ability to gather information and analyze information.
• Ability to utilize computerized information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions
• Knowledge of English usage, grammar and punctuation.
• Bilingual (English/Spanish) required.
• Bachelor’s degree or equivalent experience
• Five (5) years of progressive experience. Equivalent combinations of education/experience may be considered.

Preferred:

• Knowledge of federal regulations such as FERPA
• Strong service orientation.
• Ability to multi-task with demanding timeframes.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Apply