Executive Assistant- EA

*This is a hybrid role requiring in-office presence at least one day per week, with flexibility for additional days based on events or organizational needs. Our office is downtown Seattle.

About Housing Connector 

We are a trailblazing tech-powered nonprofit on a mission to transform housing access for those who need it most. Our innovative solutions address financial and resident-related challenges for property owners, empowering them to open their doors to more community members in need. Through our Zillow-powered marketplace, we streamline the housing search process for case managers, making it easier to find the right homes for their clients.  

At our company, we’re driven by the belief that no unit should sit vacant while people need a home. Our collaborative approach ensures that both properties and residents thrive, creating win-win outcomes that make a real difference. Recognized as a World Changing Idea by FastCompany and selected as one of the Best Places to Work by Puget Sound Business Journal in 2024, we’ve not only generated millions in revenue for our property partners but also connected thousands of individuals and families with the homes they deserve.  

Role Overview 

As the Executive Assistant (EA) to the CEO, you will play a key role in advancing our mission by providing high-level administrative, strategic, and operational support to ensure efficiency, alignment, and execution across the organization. This position blends traditional EA responsibilities with project coordination and event management, offering the opportunity to collaborate with a passionate, mission-driven team making a meaningful impact. 

In this role, you will prioritize key activities, manage stakeholder relationships, and drive efficiency at the executive level. You’ll thrive if you’re highly organized, resourceful, and energized by a fast-paced, dynamic environment. 

Key Responsibilities 

• Proactively manage the CEO’s calendar, ensuring alignment with strategic priorities, coordinating across multiple time zones, and resolving scheduling conflicts. 
• Coordinate complex travel arrangements and manage expense reports, ensuring accuracy and timely reconciliation. 
• Prepare, refine, and edit executive-level presentations, reports, and communications to support decision-making and strategic initiatives. 
• Serve as the CEO’s primary liaison, ensuring clear, timely communication with internal and external stakeholders. 
• Manage logistics, materials, and follow-ups for board meetings, leadership sessions, and company-wide events, including retreats, team meetings, and all-hands sessions. 
• Support meeting documentation, including tracking key decisions and maintaining records. 
• Maintain and organize executive records, shared files, and databases, ensuring accessibility and security. 
• Provide backup support for onboarding new employees, including scheduling orientation, preparing materials, and tracking tasks in HR systems as needed. 
• Support ongoing projects, tracking deliverables and coordinating cross-functional efforts to ensure execution. 
• Handle ad hoc projects and tasks as needed to support the CEO and organizational objectives. 

 Desired Skills and Attributes. Apply for the role if you are... 

• A strong communicator – You craft clear, concise, and executive-level written and verbal communications. You can summarize complex topics and ensure key messages are delivered effectively. 
• Highly organized and detail-oriented – You stay ahead of deadlines, anticipate needs, and manage workflows seamlessly. Nothing slips through the cracks. 
• A master of prioritization – You instinctively know what’s most important, balancing multiple competing deadlines while keeping the CEO focused on high-impact activities. 
• Discreet and professional – You handle confidential information with the utmost integrity, ensuring trust and discretion in all executive interactions. 
• Adaptable and solutions-oriented – You thrive in a fast-paced, evolving organization, staying calm under pressure and pivoting quickly when priorities shift. 
• A strategic thinker – You don’t just execute tasks—you proactively identify challenges, suggest solutions, and optimize processes to improve efficiency. 
• A strong decision-maker – You have the ability to push back when needed, handle competing demands, and make informed choices that align with executive priorities. 
• Proactive and resourceful – You don’t wait to be told what to do; you take initiative, anticipate roadblocks, and find ways to move things forward. 
• A relationship builder – You collaborate effortlessly with executives, board members, and stakeholders, building strong partnerships with diplomacy and tact. 
• A team player – You contribute to a culture of collaboration and problem-solving, ensuring the organization runs smoothly and efficiently. 
• Energized by high-stakes work – You thrive in a fast-moving environment, staying composed and focused even when juggling multiple priorities. 

Qualifications 

• 3+ years of experience in an Executive Assistant or Project Coordinator role, supporting C-level executives. 
• Expertise in managing executive calendars with competing priorities and multiple stakeholders. 
• Proven ability to track projects, including board meetings, leadership offsites, and strategic planning sessions. 
• Proficiency in Microsoft Office Suite and Outlook; familiarity with Slack, SharePoint, or other executive support tools is a plus. 
• Exceptional writing, proofreading, and editing skills, with a sharp attention to detail. 
• Strong project management skills, with experience tracking deliverables, coordinating cross-team efforts, and ensuring execution of action items. 
• Ability to handle competing priorities and make independent decisions that align with executive objectives. 
• Experience coordinating events, including scheduling, logistics, and follow-up for senior leadership and board meetings. 

What we offer 

At Housing Connector, we prioritize internal and market equity. The salary for this position ranges from $74,000 to $84,000 annually and includes eligibility for company benefits. Salary will be determined based on the candidate's skills and experience. Our comprehensive benefits package includes:   

• Comprehensive Health Coverage – Medical, dental, and vision plans to support your well-being. 
• Generous Paid Time Off – Enjoy ample PTO, plus dedicated Community Service Leave to give back. 
• Extensive Holiday Schedule – A robust holiday calendar so you can recharge and spend time with loved ones. 
• Paid Parental Leave – Supportive leave options for growing families. 
• Employee Assistance Program (EAP) – Access to resources for personal and family support. 
• Life Insurance – Financial security for you and your family. 
• Flexible Spending Accounts (FSA, DCRA) – Options for health and dependent care expenses. 
• 401(k) with 6% Employer Match – Invest in your future with a company-matched retirement plan. 
• Professional Development – Opportunities to grow and enhance your skills. 

Housing Connector is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.