Executive Assistant - Canada

Media.Monks is a digital-first marketing and advertising services company interlacing the dots across content, data & digital media and technology services. We’re looking for a rockstar Executive Assistant for direct support to two C-Suite level Executives. 

About the Role

As the Executive Assistant, you’ll be the primary go-to for the Executives to organize, assist with, facilitate and smoothly execute for the many needs of running a high growth business.  The successful candidate is one who exudes friendliness and a welcoming charm in every minute of the job.  Success is also one who is operationally accomplished, is highly resourceful, exhibits traits of seeing ahead of needs and enthusiastically jumps in to help out regardless of the task.  Not getting frazzled by pace, complexity and the many urgent and, at times unplanned tasks, actually defines you.   Sound like you?

Additionally, the ideal candidate is a go-getter who jumps on new opportunities and works fast and flexibly to get the job done.

The position is fully remote and working hours will be in PST.

Responsibilities:

•  Management of multiple calendars including varying locations.
• Assist in travel planning; domestic and international.  
• Expense tracking and reconciliation.
• Preparation of presentation materials for internal and external meetings.
• Manage a variety of ad hoc requests. 
• Handle sensitive and confidential material and communications.

About You

The essentials:

• An outstanding can-do attitude with a friendly disposition is an absolute must.  Humility, grace and kindness are essential. 
• Prior experience as an Executive/Administrative Assistant is essential.
• Exhibited experience as one who sees the big picture, anticipates needs, provides solutions in advance of the problem and is a natural problem solver.
• Proven as an indispensable member of the team,  with exemplary resourcefulness.  
• A willingness to take on various tasks not necessarily typically expected for this type of role.  
• A knack for figuring out and getting done things you have never done before
• Great communication skills, written and verbal.
• A natural inclination to go beyond what’s asked, to gain trust and respect, coupled with fantastic organizational skills.
• An uncanny attention to detail.
• Has been in a position requiring utmost discretion. 
• An interest in marketing.

 

At Media.Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

Media.Monks is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under local accessibility laws.

What We Offer

Media.Monks has provided a compensation range that represents its good faith estimate of what Media.Monks may pay for the position at the time of posting. Media.Monks may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on job-related factors, but not based on a candidate’s sex or any other protected status.

Salary Range$55,000—$80,000 CAD

About Media.Monks:

Media.Monks is the purely digital operating brand of S4Capital plc that connects 8,600+ digital natives across one global team. We are united by a mission to shift industries forward and pave the path towards ambitious outcomes so our clients and our people can realize their full potential for growth. Our unified model combines solutions in media, data, social, platforms, studio, experience, brand and technology services to help our clients continuously reinvent themselves throughout increasingly rapid cycles of disruption. Our efforts to shape culture, build innovative technologies and unlock the future of growth have earned recognition from numerous esteemed panels: we maintain a constant presence on Adweek’s Fastest Growing lists (2019-22), regular recognition at Cannes Lions, inclusion in AdExchanger’s Programmatic Power Players (2020-23), the title of Webby Production Company of the Year (2021-23), a record number of FWAs, and have earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023. Together, these achievements solidify our experience in digital innovation, excellence in craft, and commitment to personal growth.

While we continue to grow our teams, please be mindful of fraudulent job postings and recruiting activities that may use our company name and information. Please be mindful to protect your personal information, especially your national identification number, and bank account information during a recruiting process. While Media.Monks may reach out to potential candidates via LinkedIn, we will always ask applicants to apply through our website (https://media.monks.com/careers) and will never ask for payment or bank account information during the recruitment process.

Disclaimer: 

• Responsible for resourcing and implementing security controls for your teams processes and systems
• Responsible that all your personnel apply information security in accordance with the established information security policy

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