Executive Assistant and Legal Department Admin

Start your journey with BCD: Grow, connect, collaborate and celebrate with our global team

Executive Assistant and Legal Department Admin (Hybrid)

Full time, Atlanta, Georgia, or remote in the United States 

The Executive Assistant reports to and supports the General Counsel, the Senior Vice President, and the legal department. This role is responsible for highly confidential and time-sensitive material. This position serves as the initial point of contact for the legal department, representing the General Counsel with the executives, managers, clients, vendors, suppliers, and employees. The Executive Assistant also helps the legal department with outside counsel billing, insurance, budget, and general admin work.

As an Executive Assistant and Legal Department Admin, you will

• Coordinate the scheduling of internal legal department meetings and calls and prepare agendas, presentations, and minutes.
• Manage the review, approval, and payment of outside legal counsel invoices and other legal department expense billing.
• Track, monitor, and process legal expenses based on the annual budget.
• Perform general admin work as required, which can include assisting with the legal department's internal electronic document filing system, creating PowerPoint presentations, working with Excel spreadsheets for budget review, and general support with IT and onboarding.
• Manage the legal notices and process of service to the legal department, including the Atlanta office.
• Manage complex calendars, schedule appointments, and coordinate travel arrangements for the General Counsel and other legal department managers.
• Handle sensitive and confidential information with discretion and professionalism.

About you

• You have an Associate's degree or equivalent experience
• Prior administrative experience supporting executive-level management is required
• Prior legal support experience is a plus but not a requirement
• You have proven experience in managing large volumes of documents (Filing technology experience is a plus)
• Proficiency in Microsoft Office and Outlook, including excellent skills in both Excel and PowerPoint
• Excellent spoken and written communication skills in English

About us

We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.  

Your life at BCD 

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.  

You’ll be offered 

• Flexible working hours and work-from-home or remote opportunities  

• Opportunities to grow your skillset and career 

• Generous vacation days so you can rest and recharge 

• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools 

• Travel industry professional perks and discounts 

• Work From Anywhere program: you have the potential to work remotely in another country for up to 60 days per year! 

• An inclusive work environment where diversity is celebrated 

At BCD Travel we value you, our culture and success is defined by you. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Executive Assistant is between $65,000 and $75,000. The actual pay depends on your skills, qualifications, experience and geographical location. 

Interested?  

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

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