Exceptional Programs Registrar

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Salary Range:

$16.00 - $22.00 USD hourly.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Exceptional Programs Registrar is responsible for maintaining student registration reporting/reconciliation records within the student information system and collaborates with attendance staff on state reporting information in the form of daily reports and weekly and monthly trends. The Registrar will process student enrollments, transfers, and withdrawals and support attendance functions and reporting for students.

QUALIFICATIONS:

• High School Diploma or GED equivalency; Associate’s Degree preferred 
• 1-3  years of experience working with student information system data, reconciling and troubleshooting, and maintaining student records; experience with Infinite Campus and IEPPro is a plus
• Ability to speak, read, and write in Spanish, preferred but not required
• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.
• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered. 

DUTIES AND RESPONSIBILITIES:

• Manages all student information as required by the Arizona Department of Education (ADE); as well as for national and international private school students. 
• Adheres to policies and procedures relating to the management of student information.
• Supports Arizona State Reporting processes such as, but not limited to, resolving reporting errors and data analysis.
• Maintains student information system, creates student profiles, and prepares monthly reports. 
• Processes student enrollment, transfers, and withdrawals for all SPED and 504 students
• Maintains student Exceptional Programs folders and ensures all audit requirements are met
• Assists with policies and procedures relating to the management of student information 
• Collaborates with the Network Office to perform compliance structures and assists with annual financial audits
• Request all SPED and 504 records as needed for incoming and exiting students
• Complies with local, state, and federal policies and Office of Civil Rights policies regarding enrollment of students.
• Collect information from students and parents when needed, maintaining confidentiality. 
• Organized self-starter who prioritizes work and is dependable. 
• Analyzes and identifies issues and potential risks to the organization, develops alternative solutions, and recommends and implements an effective course of action while exercising good judgment and commitment to fairness and honesty. 
• Participate in both online and in-person events and activities.
• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES 

• Demonstrates excellent reading, writing, computation, technology, and communication skills. 
• Organized self-starter who prioritizes work and is dependable. 
• Ability to follow oral and written instructions with little or no supervision. 
• Ability to plan, organize, and maintain a filing system so that documents are systematically stored and readily available. 
• Ability to plan, organize, schedule, carry out, and supervise projects. 
• Ability to maintain confidentiality of sensitive information and communicate appropriately. 
• Ability to build good working relationships with colleagues, students, and families through professional interaction. 
• Ability to use a personal computer and software to develop spreadsheets and databases, and do word processing. 
• Ability to meet established deadlines. 
• Ability to articulate, represent professional demeanor, and take initiative. 
   

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

Digital

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

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