Events Coordinator

Events Coordinator, Marketing  (Remote)

Full-Time, Remote / Salary, Exempt / Includes Benefits, PTO, Flexible Schedule, Equity

Steno is growing! We’re looking for an Events Coordinator to join our winning team, which is revolutionizing the court reporting industry every single day. We’re a diverse team from all over the country (and beyond) and we’re crazy about redefining the boundaries of an outdated industry.

In this role, you’ll support the execution of events, ensuring smooth operations before, during, and after each one and that all the behind-the-scenes details are handled flawlessly.

Who are you?

You’re highly organized, detail-oriented, and thrive in a fast-paced environment. You have experience managing event logistics and are comfortable working with vendors and internal teams to ensure everything runs smoothly. You’re a problem solver who stays calm under pressure and can juggle multiple priorities without missing a beat.

If you’re looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we’d love to have you too. 

On a regular basis you will 

• Oversee event logistics by managing material shipments, maintaining tracking systems, creating return procedures/labels for sales teams, and coordinating with vendors to ensure seamless execution.
• Evaluate and fulfill event requirements for technology, swag, print materials, and displays, placing orders that align with operational constraints and budget parameters.
• Work closely with external vendors and organizers to ensure timely delivery and condition of event materials, regularly tracking shipments and liaising between different teams.
• Update event briefs with set-up and return instructions and other relevant event information. 
• Provide on-site or remote event support, ensuring timely delivery and setup while providing troubleshooting support where necessary. 
• Perform a clean reconciliation of event details, including uploading expenses, leads, and lists from events.
• Track progress against event timelines and milestones, ensuring all pre- and post-event tasks are completed on schedule.
• Work with the sales, marketing, and operations teams to ensure all event goals are met and information is accurately communicated.

You’re gonna crush it if

• You have 2-3 years of event coordination experience focused on logistical support.
• Experience working with vendors and organizing shipping and delivery of event materials.
• Familiarity with project management tools like Asana or similar software.
• Proficiency with Google Sheets or Excel
• Strong organizational skills and attention to detail, with the ability to juggle multiple events simultaneously.
• Excellent communication skills, with the ability to collaborate cross-functionally and manage relationships with external vendors.
• Willingness to travel up to 40% to support events across various locations.

Compensation & Benefits

• Salary - $68,640 - $90,000 
• Health, Vision, & Dental Benefits - generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health - shared benefits to be used among employees and families
• Flexible Paid Time Off - allowing employees to find balance in their lives
• Options of Equity - we know our success is nothing without our team
• Access to a 401k through Guideline
• A home office setup and a monthly stipend to offset internet and phone costs 

Our Team 

Our Marketing team is small but mighty! With creativity and expert execution, we work to grow Steno’s presence and impact through marketing and events nationwide. As our company and our team continue to grow, we’re looking to expand our ability to support our Field Events!

About Steno

• Founded in 2018 and growing fast!
• Values: be highly reliable, constantly innovate, operate with a hospitality mindset
• Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience
• We are revolutionizing the litigation and court reporting industry
• • Flexible deferred payment options (e.g., DelayPay)
  • Cutting-edge technology - unique products and integrations to maximize the output of legal professionals
  • White glove, concierge customer service that our clients rave about

Application Information

• Steno is an equal opportunity employer and does not discriminate based on any characteristics that are protected under the law. All employment decisions are based on qualifications, merit, and business needs.
• Applicants needing special assistance or accommodations for interviews or website access should contact us at accommodations@steno.com. 
• Steno personnel will always have either a steno.com email address or will contact you via Rippling Recruiting. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer is extended.
• Applicants should receive a confirmation email immediately after applying. If you haven’t received it, check your email spam folder and approve the sender address to ensure receipt of future communications. 
• Information provided to Steno, such as professional credentials and skills, educational and work history, and other information that may be included on a resume or application, is collected and stored in our system, but we never disclose or sell your personal information.