Event Manager

Who You Are

You are a self-driven, conscientious, fiscally responsible, passionate events professional with a serious bias toward action. You are comfortable with ambiguity, eternally curious, and love problem-solving. You operate as an owner and work with a growth mindset. You are extremely productive on your own and excel when working with others, often rallying the team, gaining consensus, and winning as a group.

As an integral member of the BuildOps marketing team, the Events Manager will partner cross-functionally across the organization to lead, develop, and execute a diverse range of high-profile events, such as key tradeshows, partnership activations, enterprise events, educational webinars, and our annual conference, to the highest standards. This multifaceted position demands excellent organizational skills, innovative thinking, and creativity in a fast-paced environment. Through strategic planning, hands-on execution, and effective communication, the Event Manager will consistently deliver high-quality events that elevate the BuildOps brand, adhere to the company's overall strategy, and maximize return on investment (ROI).

What You’ll Be Doing

Event Planning & Execution:

• Conduct multiple simultaneous beginning-to-end event logistics for digital and in-person high-profile events (including but not limited to operational, logistical, technical infrastructure, talent, hospitality, and safety) in compliance with BuildOps guidelines.
• Manage the activities of employees, subcontractors, and other event service providers on high complexity projects in a virtual, in-person, and hybrid environment.
• Ensures high customer satisfaction at all events.

Marketing & Event Strategy

• Partner with stakeholders to understand target audiences, timelines, and, goalsas part of the overall event strategy.
• Devise and execute revenue-focused marketing plans that maximize event profitability.
• Ensure the yearly events roadmap invests in events that drive business growth through market research and collaboration with marketing, sales, and executives.
• Evaluate events to ensure optimal outcomes and customer satisfaction.

Stakeholder Collaboration

• Foster strong relationships with clients, partners, and vendors to ensure alignment with event goals and objectives.
• Lead kick-off and post-mortem meetings to review overall event strategy, messaging, team responsibilities, leads, and performance.
• Act as a liaison between event stakeholders, ensuring effective communication and timely resolution of issues.

Vendor & Budget Management

• Create, maintain, and monitor event budgets to meet financial goals and objectives.
• Select, contract, and oversee vendors, ensuring favorable terms, quality, and cost-effectiveness.
• Implement cost-saving strategies to maintain or exceed budgeted sales and profits in all event areas.
• Prepare and provide regular financial reports and analysis to management.

Education

• B.A degree in Marketing, Business, or other related field or commensurate experience
• Experience with industry project management systems and event platforms

Experience

• 2+ years’ experience in B2B, specifically high-tech products/services
• 3+ years’ of event management experience within where you were responsible for managing multiple events simultaneously
• Experience managing event budgets
• Experience managing vendors and holding others accountable for meeting timelines and deadlines
• Experiential events experience a plus – ideation, design, production planning and execution
• Must be proficient in Excel, PowerPoint, Word, Outlook, and have experience with MAC computers

Expectations:

• Ability to travel within the U.S. and Canada up to 25% of the time, including weekends and stays up to a week to attend highly strategic events, or to spot-check vendor execution, and ensure BuildOps processes are being adhered to onsite at trade shows or events
• Candidates should be able to lift and move items weighing up to 50 lbs, as that will periodically be a requirement of the job. 
• This is a hybrid role, requiring 3 days in the West LA Office a week. Fully remote is not an option.

Specialized Skills

• A collaborative, team-oriented attitude.
• Strong organizational skills with ability to manage a high volume of projects, set objectives, and manage to results.
• Strong communication skills, both written and verbal.
• Ability to create and maintain a strong sense of urgency both for self and team.
• Proactive leadership style to identify opportunities and work within department and across organization to advance business.
• Ability to think strategically, quickly come up with creative solutions and ideas both in the office and on the fly.
• Candidate must be able to handle information of a sensitive matter, such as confidential client information and records.
• Excellent people skills are a must as you will be working with Executive Partners to identify needs and ensure satisfaction.
• Ability to assembly or take-down activities in-person during tradeshows and events as required (sitting, standing, walking, lifting, packing, etc.)
• Excellent relationship management and interpersonal skills: the ability to work effectively with key stakeholders; display superior judgment and diplomatic skills; excellent verbal and written communications skills.
• Enthusiasm, commitment to excellence, self-motivation, a professional demeanor, is highly organized and detail oriented.

What we offer:

• Base salary range 80K - 100K base + bonus and equity
• Company equity/stock options. 
• This is a hybrid work for our office in Santa Monica based headquarters. (3 times per week in office)
• A comprehensive benefits package
• Flexible PTO
• Company events like BBQs and team-building activities, both in-person and virtual
• Talented and motivated team members who care deeply about one another (seriously, everyone is rooting for your success!)
• The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers

About BuildOps

BuildOps is a fast-paced, high-growth startup, committed to transforming a $30-billion industry through our all-in-one platform. Leveraging the latest technology, we’re taking commercial contractors from the world of pen and paper operations to digitized, efficient, data-driven business.

Our co-founders have over a decade of experience in both construction and SaaS technology, as well as a resume that includes Stanford, Harvard, Wharton, Cornell, Microsoft, and multiple successful startup exits, including a $1.2 billion acquisition.

BuildOps has raised multiple rounds of funding from some of the largest and most reputable Venture Capital firms, including Founders Fund, Fika Ventures, and Greenspring Associates.

Forbes Magazine
“BuildOps is unique because it addresses the problem of efficiency in construction for an often-overlooked audience. Rather than focusing on large projects, or catering to owners, they look to the needs of technician-heavy subcontracting firms working in the commercial space.”

TechCrunch
“The new financing will be used to support the company’s continued growth. BuildOps sells software that integrates scheduling, dispatching, inventory management, contracts, workflow and accounting into a single software package for commercial real estate contractors with staff ranging from a few dozen to several hundred employees.”

Crunchbase
In a statement, [former NFL superstar] Joe Montana noted that his firm (Liquid 2 Ventures) has an investment thesis in supporting America’s working class… “I just love the idea of making their lives far easier and better,” he said. With BuildOps, “you have one solution that does it all and talks seamlessly to every single part of their business from parts to ordering to inventory and more.”

Wall Street Journal [Paywall]
BuildOps, the Santa Monica, California, startup that provides software for real estate subcontractors was seeded with $5.8 million in funding from investors including Fika Ventures, MetaProp VC, Global Founders Capital, CrossCut Ventures, TenOneTen, IGSB, 1984 Ventures, Liquid 2 Ventures and Ground Up Ventures.