Equity Manager

At Serve Robotics, we’re reimagining how things move in cities. Our personable sidewalk robot is our vision for the future. It’s designed to take deliveries away from congested streets, make deliveries available to more people, and benefit local businesses. The Serve fleet has been delighting merchants, customers, and pedestrians along the way in Los Angeles while doing commercial deliveries.

The Serve fleet has been delighting merchants, customers, and pedestrians along the way in Los Angeles while doing commercial deliveries. We’re looking for talented individuals who will grow robotic deliveries from surprising novelty to efficient ubiquity.

WHO ARE WE?

We are tech industry veterans in software, hardware, and design who are pooling our skills to build the future we want to live in. We are solving real-world problems leveraging robotics, machine learning and computer vision, among other disciplines, with a mindful eye towards the end-to-end user experience. Our team is agile, diverse, and driven. We believe that the best way to solve complicated dynamic problems is collaboratively and respectfully.

The Equity Manager with expertise in third-party vendor management is responsible for overseeing equity plan administration, ensuring compliance with regulatory requirements, and managing relationships with external vendors. This role requires a strong understanding of stock plan administration, excellent communication skills, and the ability to handle complex equity transactions while maintaining accuracy and confidentiality.

Responsibilities

Equity Administration

• Plan Management: Administer employee equity programs, including stock options, restricted stock awards (RSAs), and restricted stock units (RSUs). Evaluate and implement equity solutions as required for business needs and scalability.

• Grant Processing: Maintain company’s equity data using Certent including but not limited to loading and reconciling new awards, terminations, accelerations/amendments, individual tax rates, equity releases and stock option exercises. Monitor all cash receipts related to equity transactions (stock option exercises, long share sales, sell to cover transactions), reconcile cash receipts to Certent and Raymond James, wire funds as needed to other intercompany locations and create necessary journal entries.

• Employee Support: Provide clear guidance to employees regarding equity plans, vesting schedules, and transactional processes. Monitor, coordinate and respond to inquiries received in the Stock Administration e-mail account.

• Record Maintenance: Maintain accurate records of equity transactions, ensuring alignment with accounting, legal, and payroll teams. Coordinate with Broker and payroll to ensure proper withholding of tax from equity proceeds. Provide data needed for stock impacts of W-2 and 1099-R reporting related to stock compensation.

Vendor Management

• Vendor Coordination: Act as the primary liaison with third-party equity administrators, transfer agents, and brokerage firms.

• Service Agreements: Oversee service agreements, ensure adherence to contractual obligations, and address performance issues with vendors.

• Process Optimization: Collaborate with vendors to streamline processes and improve service delivery related to equity programs.

• Software Utilization: Manage third-party equity management platforms, ensuring system updates and functionalities align with organizational needs.

Compliance and Reporting

• Regulatory Compliance: Ensure compliance with federal, state, and international regulations, including SEC filings, Form 3921, and tax reporting. Maintain the Compliance Calendar working with worldwide locations to facilitate the filing of all required documentation and reports. Assist and coordinate with the legal team to ensure timely Section 16 filings. Maintain Blackouts in the Raymond James or current Broker system. 

  • Assist General Counsel in the annual preparation of Proxy and CD&A.

• Audit Preparation: Provide documentation and support for internal and external audits of equity programs.

• Reporting: Generate reports on equity activity, including forecasting, expense recognition, and employee participation metrics. Support accounting for stock based compensation under ASC 718 by running reports and/or valuations during month end close. Assist in the collection of data and preparation of intercompany allocations associated with equity expense to our international locations.

• Tax Compliance: Work with finance and payroll teams to ensure accurate tax withholding and reporting for equity transactions.

Cross-Functional Collaboration

• Team Integration: Partner with HR, Finance, and Legal teams to align equity program goals with organizational objectives.

• Employee Engagement: Assist in communication and education initiatives related to equity programs to enhance employee understanding and participation.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field, such as Legal or Human Resources.

• 5+ years of experience in equity administration or a related role.

• Proficiency with equity management platforms (e.g., Certent, Shareworks, E*TRADE, Fidelity, or Carta).

• Strong understanding of equity compensation under ASC 718, accounting principles, and tax implications.

• Excellent organizational and multitasking abilities.

• Effective written and verbal communication skills.

• High attention to detail and discretion with sensitive information.

What Makes You Standout

• CEP (Certified Equity Professional) certification or willingness to pursue.

• Familiarity with SEC filings and international equity plan administration.

• Experience working in a public company environment.