Document Specialist

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

The document specialist will provide legal document and software support to our lawyers and legal administrative staff. This remote position may require working afternoons or weekends, but will follow a set schedule to accommodate a growing team.

Primary responsibilities include, but are not limited to: 

Creating various legal document including leases, prospectuses, agreements, letters, memos, litigation documents, etc. through copy typing, transcription and other methods;

• Coach users via helpline support on many desktop applications;
• Convert documents to Firm standards in Word and ensure that proper and consistent formatting is applied;
• Create and revise Excel files inclusive of creating and converting charts from Excel into images for insertion into Word or other files;
• Create PowerPoint presentations, including creative slide transitions and animation;
• Scan documents using optical character reader (“OCR”) software and formatting into firm standard documents;
• Create, convert and scan document to .pdf (portable document format);
• Scan photos and images for insertion into Word and PowerPoint;
• Download files (including images and logos) from the web and other sources;
• CD creation & copying using various software as available;
• Database maintenance – when time permits;
• Proofread and correction of work;
• Full proficiency in utilizing the advanced features of various software packages including formatting text, tables, mail merges, headers/footers and desktop publishing;
• Perform all other related tasks, as required;

Must Haves 

• Education in a legal or business administration program;
• Experience in legal or business administration environment;
• Advanced training and proficiency in Word, Excel, PowerPoint, Adobe, Visio, etc.;
• Experience in a document production environment;
• In-depth knowledge of all software applications used within firm;
• Knowledge and experience in a professional services firm (legal, accounting, consulting) and corporate organizational structure;

Skills and Abilities 

• Exceptional technical skills;
• Outstanding typing speed and accuracy;
• Comfort within a multi-tasking environment;
• High degree of customer services skills for both internal and external clients;
• Aptitude to naturally adapt to new technologies;
• Capability to maintain confidential information;
• Professional attitude and enthusiastic disposition;
• Well developed interpersonal, customer service, and communication skills, both oral and written;
• Superb attention to detail especially while managing multiple tasks;
• Capacity to work under pressure and meet tight deadlines;

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.  Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

Compensation

The typical salary range for this position is $50,000 - $80,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.