Development Specialist

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General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Provide proactive and productive Advancement Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our donors, students, and faculty.

Responsibilities

• Travel Administration: Handle all travel arrangements, logistics, and reimbursements for the frontline, including Chief Development Officer, Senior Director, two Principal Gift Officers, and two Directors of Development and Advancement Service teammates as needed. This includes creating and tracking travel request and reimbursement vouchers (VE5, VP5, REQS, OOEF, VPE). When needed, the Development Specialist may also assist with travel arrangements for guests and donors.

• Frontline Support: Assist with personalized projects related to solicitations and prospecting and attending proposal forecasting monthly meetings and annual goal setting planning sessions.

• Purchasing and Reconciliations: Assist with deposit scheduling, supply charges, and reconciliations (VP7, VP1, VP2).

• Donor Engagement Support: Greet visitors, answer phone calls, and handle guest inquiries. Update donor contact information in the VIP database as needed. Along with all staff, assist the Associate Director of Development – Volunteer Leadership with the coordination of regular College events, including logistics, set up, and break down.

• Other related functions as assigned

Required Qualifications

Bachelor’s degree. A minimum of one year experience assisting with development or travel arranging. Proven ability to manage multiple tasks and handle pressure under tight …