Contracts Coordinator (Remote)

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Elevate Your Career with Iron Mountain 

Are you a seasoned Contracts Coordinator adept at supporting a fast-paced sales team? Do you have experience working in a services or high-tech based industry? 

We are seeking a fully remote Contracts Coordinator to support our commercial sales team. The Coordinator is responsible for providing critical contractual and operational support to the Sales team, managing all aspects of the contracts process from start to finish. The intent of this role is to create capacity for the Sales team by supporting their contractual needs, acting as a subject matter expert, problem solver and strategic thinker.

What we offer: 

• Full Benefits that start on Day 1

• Competitive Pay with bonus potential

• Flexible Vacation Policy, 7 Holidays + Wellbeing Days

• 401(k) with company match & Employee Stock Purchase Program

• Tuition Reimbursement

Responsibilities:

• Provide requested contracts to Sales inclusive of deal specific information; draft Master Services Agreements, Amendments, service specific master agreements, pricing schedules and review modifications thereto upon confirming business expectations with Sales; draft and review Statements of Work and recommend modifications to ensure continuity with company business practices. Requires a strong understanding and proficiency with legal acumen and requirements for addressing matters pertaining to complicated professional services projects.

• Proactively identify disparities, gaps and contradictions in business specifications within contracts or requests from Sales, then edit documents accordingly, seeking approvals if necessary. Take a creative approach to problem solving and resolution of challenges in a large organization by seeking clarity on complex contractual issues from business owners, then implementing non-standard language within contracts.

• Resolve business and operational matters by weighing customer requirements against internal company policies, finding as much compromise as possible in order to meet or exceed customer expectations.

• Ensure operational and business issues within contracts have been reviewed and approved by subject matter experts (e.g. Product Management, Finance, Sales, Operations, etc.), senior management and the Legal Dept.

• Assist with various projects on an as-needed basis.

Requirements:

• Mandatory fluency in English; preferred fluency in other international languages including French, Spanish, Portuguese, Mandarin, Indonesian, German, Dutch or Polish; with proficiency in both written and oral communication.

• Education/Experience: 4-year college degree with minimum of 3-5 years contracts administration experience.

• General understanding of standard contract provisions, e.g. liability, confidentiality, indemnity, etc. with the ability to educate Sales on such matters.

• Solid writing, editing and proofing skills as they relate to drafting and modifying contractual documents.

• Strong attention to detail, specifically as it pertains to the drafting and review of contracts, including grammar and formatting.

• Strong customer service, administrative and organizational skills and experience.

• Ability to gain an understanding of a project through communications with Sales or by reading a contractual document including statements of work.

• Ability to understand business specifications and operational requirements and translate them into clearly written contractual documents; strong business acumen.

• Strong project management skills with the ability to influence and achieve results through others.

• Ability to adapt quickly and effectively to changing workloads and business pressures. This position will oversee timely processing of contracts to close customer transactions, meeting or exceeding SLAs.

• General understanding of software as a service and licensed software technologies.

• Familiarity with providing contractual support for Reseller and Channel partnerships.

• Strong work ethic with proactive attitude to accomplish assigned tasks within a defined timeline.

• Solid and professional communication skills; interpersonal skills are a key component of the role; must be able to build rapport and work collaboratively with internal and external business partners (e.g., Legal, Product Management, Sales, etc.).

• Ability to learn new systems and software as needed.

• Familiarity with Google Suite, Microsoft Word skills and general understanding of Microsoft Excel and PowerPoint. Preferred experience in Salesforce.com.

• Comfortable interacting with all areas of the organization including senior management.

• Prior experience directly supporting a commercial Sales team in a contractual capacity, preferably in a services or high-tech based industry; needs to be able to understand sales processes and follow internal procedures.

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