Contracts Compliance Specialist (Federal)

About Us:

How many companies can say they’ve been in business for over 177 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 43,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What’s the role?

Join Zeiss Group as a Contracts Compliance Specialist (Federal), supporting government customers, related contracts lead opportunities (bids), and ensure compliance with applicable reporting requirements (e.g.: GSA).  You will offer strong attention to detail, the ability to manage multiple projects simultaneously, and effective communication with both internal and external stakeholders. Support the development and analysis of available opportunities, relevant performance, and contracts compliance information.  Expect to have regular interactions with Zeiss Group Business Service Legal and Compliance team. This is a fulltime, 100% remote position.

Sound Interesting?

Here’s what you’ll do:

Review & execute National, State, Local government, and Institutional contracts

• Manage and maintain contracts with various government and institutional entities. ​Ensure compliance with specific regulations and contract terms, including execution of control reports.

• Facilitate internal and external audits to ensure compliance. 

Prepare and review customer requests for quotations and bids 

• Analyze customer requirements. Prepare comprehensive quotations and bid responses.

• Ensure all necessary information is included to provide competitive proposals.

Liaison with customer contracting offices

• Negotiate price, terms, and conditions. Prepare and deliver required reporting to maintain positive relationships.

• Facilitate contract execution in accordance with brand values.

Administer, review, and communicate customer contract terms and conditions

• Ensure conformity with company requirements by thoroughly reviewing contracts.

• Maintain open communication with involved parties internally and externally; address any concerns or discrepancies.

Review representations and certifications master information 

• Develop and confirm accuracy of representations and certifications for organization. 

• Ensure compliance with contract and contracting requirements.

Ensure cohesive contract management and execution

• Provide training/education/resources to involved parties about government contracts regulations when appropriate.

• Provide proactive oversight and guidance to internal teams on relevant contracting issues, including interactions in bid process and FCA.

• Serve as primary point-of-contact for all contracts-related topics. 

Do you qualify?

• Bachelor's degree.

• NCMA / CFCM certification (a plus).

• Minimum of 5 years of experience in Federal contract RFP/RFB, compliance, or a similar role.

• Expert knowledge of GSA schedules, government contracting processes, and DFAR/FAR.

• Strong organizational and project management skills.

• Excellent communication, interpersonal, and time management skills to meet deadlines.

• Must be able to work well with people, possess a high energy level, and be flexible managing priorities.

• Proficiency in Office 365.

• SAP ERP (or other ERP system), experience with Salesforce CRM (or other).

The annual pay range for this position is $88,000 – $110,000.

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is also eligible for a performance bonus or sales commissions.  ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

Your ZEISS Recruiting Team:

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).