Contracts and Compliance Specialist

The Contracts and Compliance Specialist will support the CSD Legal, Compliance, and Boards department in ensuring that CSD adheres to legal guidelines, regulations, contractual requirements, and company policies. This position prepares, reviews, maintains, and archives legal and compliance documents, coordinates team and company-wide functions and workflows, and assists in the monitoring of compliance controls, procedures, and policies. The Contracts and Compliance Specialist will be confident, professional, and self-motivated with a keen interest in the ethical, legal, and regulatory requirements of CSD.

• Leads contract management initiatives, including organizing documents, conducting comprehensive reviews of contracts, identifying and interpreting complex terms and requirements, setting strategic reminders, and maintaining accurate records and documentation within CSD’s contracts management system, ensuring compliance with organizational standards and regulatory requirements
• Manages and optimizes the legal request workflow system, independently supporting and conducting training sessions for CSD users on system utilization, soliciting and integrating feedback from stakeholders, collaborating with IT to strategically implement system enhancements, and generating and analyzing regular reports to provide insights and recommendations on request volume, departmental data, and other key metrics
• Oversees technical and administrative aspects of CSD’s contracts and compliance management system, proactively supporting changes in system configurations, independently resolving complex user queries, developing strategic resources (e.g., guides and training) to enhance user adoption and engagement, and leading the design, implementation, and onboarding of new applications on the platform
• Supports contract lifecycle by routing contracts through CSD’s e-signature platform and tracking contract extensions or renewals to completion 
• Develops and distributes comprehensive compliance reports, utilizing independent judgment to analyze and interpret compliance data, identify trends, and provide actionable recommendations to senior management
• Coordinates and oversees organization-wide functions and workflows within the Legal and Compliance team, exercising independent judgment to streamline processes, resolve cross-departmental issues, and ensure alignment with organizational objectives and regulatory standards
• Supports Legal and Compliance internal communications, including oversight of shared email inboxes
• Conducts research on legal and compliance topics to support responses to internal issues or the development of training resources
• Assists with compliance review of new service lines and programs
• Assists the Vice President of Contracts and Compliance with preparing compliance audit data by compiling and analyzing internal and external information 
• Supports the Vice President of Contracts and Compliance with the continued maintenance of CSD’s compliance risk management plan 
• Oversees CSD and its subsidiaries’ business registrations, ensuring compliance by submitting periodical reports and managing registered agent service providers
• Manages CSD’s compliance vendors to ensure CSD’s compliance obligations are met in a timely manner
• Other duties as assigned.

To perform the essential functions of this position successfully, an individual should demonstrate the following competencies: 

• Ability to work independently and successfully as part of a team
• Meticulous attention to detail with the ability to multi-task 
• Ability to track multiple projects and meet deadlines in a fast-paced environment
• Analytical thinking with strong conceptual and problem-solving skills
• Excellent documentation, communication, and strong knowledge of MS Office applications
• Ability to identify red flags in contracts to protect business interests and reduce liability 
• Ability to research legal and compliance topics and synthesize information into clear and concise summaries

Qualifications

• Bachelor’s degree in Business Administration or related field from an accredited college or university or equivalent combination of education and experience
• Minimum of one year of professional experience in compliance, contracts, audits, database management, or process improvement or equivalent
• Ability to communicate effectively using American Sign Language (PREFERRED)