Contracts Administrator

Company Information

At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health. With a rich history rooted in ethical review services combined with innovative technology solutions and deep industry expertise, we are at the forefront of industry change. A market leader and pioneer, Advarra breaks the silos that impede clinical research, aligning patients, sites, sponsors, and CROs in a connected ecosystem to accelerate trials.

Company Culture 

Our employees are the heart of Advarra. They are the key to our success and the driving force behind our mission and vision. Our values (Patient-Centric, Ethical, Quality Focused, Collaborative) guide our actions and decisions. Knowing the impact of our work on trial participants and patients, we act with urgency and purpose to advance clinical research so that people can live happier, healthier lives. 

At Advarra, we seek to foster an inclusive and collaborative environment where everyone is treated with respect and diverse perspectives are embraced. Treating one another, our clients, and clinical trial participants with empathy and care are key tenets of our culture at Advarra; we are committed to creating a workplace where each employee is not only valued but empowered to thrive and make a meaningful impact.

Job Overview Summary 

The Contracts Administrator (CA) is primarily responsible for working with colleagues within the Contracts Group, Commercial organization, Finance and Subject Matter Experts throughout Advarra. The CA will work with CG colleagues to deliver a quality review of client/vendor contractual documents for Advarra’s various service lines. The CA ensures timely turnaround of tasks assigned to them, including but not limited to the review of client/supplier and internal requests and coordination with internal subject matter experts.  The CA will also assist the CG team with the day-to-day tasks of tracking contract requests, finalizing contract documents, and ongoing process and systems enhancements.

Job Duties & Responsibilities 

• Works independently with minimal supervision in an extremely fast-paced environment within the CG and with relevant stakeholders to transition projects from opportunity to contract stage 
• Manages the incoming requests to the CG, triages them and ensures they are assigned appropriately to a CG representative
• Manages tasks assigned via Salesforce to develop client facing documents 
• Collaborates with various SME’s to ensure a timely delivery of CG documents
• Escalates contracting concerns appropriately
• Works cross-functionally throughout Advarra to ensure contract obligations are communicated and managed
• Maintains reporting for and takes action on contracts regarding expirations and works with internal teams to determine renewal status
• Ensures files, draft documents, and final documents are properly stored within the department systems
• Conducts a quality control of documents
• Tracks contract data in the appropriate systems
• Utilizes proper signature authority based on company policies and routes documents for signature
• Participates in team meetings and aids in development or modification of tools and procedures 
• Serves as a backup to members of the CG team, as required
• Raises ongoing process improvement suggestions and opportunities
• Other projects and duties as assigned

Location 

This role is open to candidates working remotely in the United States. 

Basic Qualifications 

Associates or Bachelor’s Degree in English, Life Sciences, Business or similar area of expertise or equivalent work experience

Preferred Qualifications 

• 3-5 years general office experience; contract management experience is considered an asset as well as experience within the clinical research industry
• Experience in a Legal Department is preferred
• Ability to establish and maintain effective work relationships with internal and external clients with a high degree of professionalism and excellent interpersonal/communication skills
• Proficiency in Microsoft Office and general computer familiarity and navigation skills. Salesforce software experience preferred. 
• Strong organization and multi-tasking skills
• Ability to work independently; planning, organizing, scheduling and completing work within tight deadlines
• Great attention to detail is a must
• Possess strong written, oral and analytical skills
• Ability to multi-task, establishing and managing conflicting demands and priorities
• Able to work in team environment
• Ability to adapt to changes in office technology, equipment and/or processes
• Demonstrated consistency and dependability in quantity and quality of work

Physical and Mental Requirements

• Sit or stand for extended periods of time at stationary workstation
• Regularly carry, raise, and lower objects of up to 10 Lbs. 
• Learn and comprehend basic instructions
• Focus and attention to tasks and responsibilities
• Verbal communication; listening and understanding, responding, and speaking 

Advarra is an equal opportunity employer that is committed to diversity, equity and inclusion and providing a workplace that is free from discrimination and harassment of any kind based on race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability or genetic information or any other status or characteristic protected by federal, state, or local law.  Advarra provides equal employment opportunity to all individuals regardless of these protected characteristics. Further, Advarra takes affirmative action to ensure that applicants and employees are treated without regard to any of these protected characteristics in all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and separation from employment.

The base salary range for this role is $​50,900 - $86,600​. Note that salary may vary based on location, skills, and experience and may vary from the amounts listed above. This position may also be eligible for a variable bonus in addition to base salary as well as health coverage, paid holidays, and other benefits.