Contractor, Registrar Services

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home/flexible learning environment. We offer tailored teaching we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide each child with foundational skills for future planning.

Our Promise
A high-quality virtual school empowering families with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission
Empowering Families. Unleashing Potential. 

Our Culture & Values

• Kids First, Always!
  • Our actions, decisions, and behaviors are always grounded by what is best for kids.
• Respect
  • Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, and Communicate
  • Demonstrate the skills we want our students to learn.
• Make Your Motion Matter
  • Prioritize, focus, and support company goals.
• Go the Extra Mile
  • Customer Service is everyone’s job.

Technology Aspect
To establish a clear duty of care, Stellar Virtual and its affiliates require all employees to cover the costs associated with acquiring and providing the equipment (i.e., computers, internet service, telephone, home office setup, etc.) associated with virtual employment. Based on your position, you may be designated a company-issued device to use throughout your duration of employment.

Scope of Work

The Contractor of Registrar Services will manage all aspects of student records, including registration, transcripts, and graduation requirements. The ideal candidate will have a strong understanding of academic policies and procedures, excellent communication and customer service skills, and the ability to work independently and collaboratively as part of a team.

Essential Functions

• Assist with the registration process as it pertains to obtaining student records.
• Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the academics team/counselors.
• Prepare an accurate list of graduates for verification along with archiving grades and transcripts;
• Coordinate and process the transfer and withdrawal of students.
• Produce and send transcripts, upon request, to pertinent and appropriate parties.
• Produce and send Verification of Enrollment (VOE), upon request, to pertinent and appropriate parties; collect and input PEIMS data in demographics, leavers, and completions.
• Request student records from the sending school and disseminate them appropriately.
• Release Arizona Virtual Tech Academy communications regarding student records and record retention when appropriate to inform families, and on behalf of Stellar Virtual and partners.
• Perform other job-related duties as assigned.
• Must be available 8:00 am - 5:00 pm Monday - Friday, up to 40 hours per week.

Knowledge, Skills & Attributes

• Knowledge of record maintenance; district policies and procedures, state regulations concerning enrollment, and credit requirements.
• Strong organization, communication, and interpersonal skills; strong work ethic.
• Proven proficiency in MS Excel, and MS Word.
• Willingness to become proficient in “newer” technologies such as Zoom, Google, Workspace, and Google Sheets. 

Education & Certification Requirements

• A minimum of a high school diploma or equivalent is required. 

• At least three (3) years of clerical or secretarial experience.

Contractor Position Details

• This is a contract position (1099-SE, Self-Employed).

• Contractors will work remotely from their locations.

• Contractors are paid on an hourly, month-to-month basis, paid out on the 15th of each month, for hours worked in the previous month.

Equal Employment (EEO) StatementAt Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Apply