Contractor, Data Entry

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home/flexible learning environment. We offer tailored teaching we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide each child with foundational skills for future planning.

Our Promise
A high-quality virtual school empowering families with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission
Empowering Families. Unleashing Potential. 

Our Culture & Values

• Kids First, Always!
  • Our actions, decisions, and behaviors are always grounded by what is best for kids.
• Respect
  • Assume positive intent with our students, families, and colleagues.
• Create, Collaborate, and Communicate
  • Demonstrate the skills we want our students to learn.
• Make Your Motion Matter
  • Prioritize, focus, and support company goals.
• Go the Extra Mile
  • Customer Service is everyone’s job.

Technology Aspect
To establish a clear duty of care, Stellar Virtual and its affiliates require all employees to cover the costs associated with acquiring and providing the equipment (i.e., computers, internet service, telephone, home office setup, etc.) associated with virtual employment. Based on your position, you may be designated a company-issued device to use throughout your duration of employment.

Scope of Work

The Contractor of Data Entry is responsible for maintaining student records to ensure data integrity. This position primarily supports the needs of Texas Virtual Schools and is a contract-based position that supports the administrative needs of the Data Services team. 

Essential Functions

• Ability/willingness to learn PowerSchool to enter/maintain enrollment records (SIS);

• Maintain and update Academic Achievement Records/cumulative records through data entry for

students as directed by the Data Coordinator, academics team, and counselors;

• Assist with the registration process as it pertains to obtaining student records;

• Maintain and update Academic Achievement Records/cumulative records through data entry for

students as directed by the Data Coordinator, academics team, and counselors;

• Archive grades and transcripts;

• Coordinate and process the transfer and withdrawal of students following state regulations;

• Produce and send transcripts upon request, to pertinent and appropriate parties;

• Produce and send Verification of Enrollment (VOE) upon request, to pertinent parties;

• Collect and input data in areas of demographics, grades, and leaver information;

• Request student records from withdrawing from school and disseminate them to appropriate personnel;

• Release communications regarding student records and record retention when appropriate to inform families and on behalf of partner districts;

Knowledge, Skills & Attributes

• At least two (2) years of data entry, clerical or secretarial experience;

• Ability to work effectively in a virtual team environment;

• Patience when handling student, parent, and community-based questions or concerns;

• Knowledge of basic computer software and web-based applications (Google Workspace);

• Strong organization, communication, and interpersonal skills;

• Knowledge of school district policies and procedures, in conjunction with state-based

• regulations concerning enrollment and credit-based requirements.

Education & Certification Requirements

• A minimum of a high school diploma or equivalent is required. 

Contractor Position Details

• This is a contract position (1099-SE, Self-Employed).

• Contractors will work remotely from their locations.

• Contractors are paid on an hourly, month-to-month basis, paid out on the 15th of each month, for hours worked in the previous month.

Equal Employment (EEO) StatementAt Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Stellar Virtual participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States without sponsorship. Apply