Contracting Specialist

About Virtualitics

Virtualitics, the Mission AI Company, is focused on readiness applications primarily for defense, powered by the Virtualitics AI platform. We are a fast growing startup built on a decade of Caltech research in partnership with NASA/JPL. We transform mission readiness and operational efficiencies at speed and scale by reshaping how to approach maintenance and sustainment across Government. Our AI provides essential insights that address critical national security capability gaps within operational readiness: maintenance, materiel storage, workforce readiness, and cyber network vulnerability.

We are seeking a motivated and detail-oriented Contracting Specialist to support our CFO and business development team. This role will help our company secure new contracts and execute on current contracts.

What you’ll do

• Advise the sales team on a deal-by-deal basis about the various contracting strategies and paths that are optimal.
• Review, prepare and manage sales collateral related to contracting, such as Quotes, ROMs, Contracting Pathways, etc.
• Help prepare and review documents we send to prospective clients and customers, such as proposals, SOWs, etc.
• Work closely with account executives and CFO on sales opportunities which are in late stages and involve contracting.
• Work with CFO and outside legal counsel during final contract negotiations and reviews.
• Assist in capture efforts by monitoring public solicitations (including SBIR and sam.gov).
• Actively participate in new business pursuit activity requiring a sound knowledge of competitive and sole source proposal preparation processes.
• Proactively identifies pursuit, program and company risks and provides recommended mitigations.

Your qualifications

• At least 5 years of experience managing proposal preparation and contract negotiations from inception to completion.
• Experience within the federal sector, including the Department of Defense, Intelligence Community, and other federal civilian agencies and familiarity with the solicitation and proposal/capture process.
• Experience and sound working knowledge of U.S. government procurement regulations (FAR / DFAR / FAA AMS, etc.).
• Knowledge of the SBIR process.
• Ability to interpret contractual requirements and provide guidance to program personnel and management.
• Experience thinking outside the box and chasing opportunities, preferably in fast-paced, technology-driven environments
• Bachelor’s degree required; advanced degree a plus.
• This position will work directly on projects related to the Department of Defense. You must be authorized to work in the US without sponsorship with the ability to obtain a security clearance, which is issued by the U.S. government. U.S. citizenship is required by the DoD for security clearance.

Salary range: $100,000 - $165,000

What We Offer You

We are a team of ambitious individuals who are passionate about creating a revolutionary software company. At Virtualitics, you will have a significant career development opportunity and a chance to contribute to one of the fastest growing startups in Southern California. Our benefits include highly competitive pay, equity, and fully paid health / vision / dental insurance for you + dependents, unlimited PTO and tons of office snacks!

Virtualitics is committed to building a company where every individual can bring their full impact and reach their fullest potential. Our mission is to build a diverse and inclusive environment where talented people of all cultures, ages, perspectives, opinions, education, backgrounds, races, gender identity, religions, orientations, abilities, and beliefs can grow and thrive with Virtualitics.