Compliance Specialist (HR - Remote)

A leading organization is seeking a Compliance Specialist (HR - Remote) based in San Diego, CA. This role will focus on overseeing HR Compliance, leading HR audit efforts, managing the Immigration Process, and creating and maintaining standard operating procedures (SOPs).

Responsibilities

• Research, document, and ensure compliance with state and federal employment laws.
• Monitor compliance with federal, state, and local regulatory requirements including employment and leave laws.
• Research and update policies based on new and existing regulations.
• Maintain a comprehensive catalog of HR employment laws and ensure timely posting of required notifications.
• Update compliance workforce spreadsheets with regulatory changes.
• Collaborate with HR Managers and Legal Counsel to implement new laws and ensure compliance across all states.
• Ensure corporate compliance with government regulations.
• Track and ensure Certificates of Insurance (COIs) are current.
• Oversee audits and ensure compliance with the California Consumer Privacy Act (CCPA).
• Lead and manage external audits, maintaining a report of all audits and responses.
• Oversee immigration paperwork and stay updated on immigration laws.
• Act as a liaison between the company and external counsel for immigration needs.
• Manage immigration cases to ensure compliance and efficiency.
• Educate Talent Acquisition team and Department Managers on US immigration regulations.
• Maintain and recertify I-9s, ensuring eligibility to work.
• Oversee the Affirmative Action Plan (AAP) and develop internal and external communication procedures.
• Assist in identifying AAP/EEO challenges and recommend solutions.
• Design and implement an internal audit system to measure AAP effectiveness.
• Process audit reports and assist in preparing EEO-1 and Vets-100 reports.
• Develop and deliver training on affirmative action and related goals.

Requirements

• Bachelor’s degree in a related field or equivalent experience (high school diploma required if no degree).
• Minimum of 5 years of experience in HR compliance.
• Current knowledge of state and federal compliance, immigration legislation, and affirmative action plans.
• Project Management experience preferred.
• Proficient in MS Office.
• Demonstrated ability in quality assurance.
• Ability to interact positively, establish cooperative working relationships, and provide excellent customer service.
• Strong organizational, multitasking, and problem-solving skills.
• Ability to handle confidential information and work effectively in a changing environment.

Benefits

• Competitive salary range of $48,000 to $65,000 annually.
• Remote work with company-provided technology equipment.
• Training and development opportunities.