Billing Administrator

Description

Position Summary:

BETA Group, Inc. is seeking an experienced Billing Administrator for our growing Engineering firm. Under the direction of finance leadership, this role will be responsible for managing the entire project set up and billing process for assigned projects, ensuring accurate and timely invoicing to clients by collaborating with project managers, reviewing project costs, preparing invoices based on contract terms, and resolving any billing discrepancies while adhering to industry standards and company policies.  

The candidate for this opportunity should be detail-oriented, goals-driven, organized, and reliable. The new team member should possess superior internal/external customer service and articulate written/oral communication skills. We welcome contributors that emphasize enhancing and streamlining processes. BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We search for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees.

Responsibilities:

• Coordinate with project managers in performing monthly billing functions and generating invoices for delivery to client
• Partner with managers to assist them with the navigation and use of reports and dashboards within the project management system
• Maintain all records, files and backup documentation related to projects
• Maintain accurate customer information in company database according to company procedures
• Responsible for accurate project setup to include ensuring proper contract documentation is received
• Review and understand contract terms to ensure proper billing set up
• Maintain details of unbilled activity
• Assist in month end closing by ensuring all appropriate information is entered in accounting systems in a timely manner to meet deadlines
• Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
• Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
• Review companywide A/R aging report and follow up as needed
• Provide auditors with requested documentation and reports as needed
• Act as back up for office administration tasks (phone, deliveries, etc)
• Perform additional duties as assigned

Growth Opportunities:

• BETA encourages and promotes employee advancement and career development
• Leads to potential advancement to more senior positions

Location:

Preferred location is BETA’s Norwood office, however there will be times that travel to/and from our Lincoln, RI office is required. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week.

Requirements

Skills Required:

• Understanding of AEC project management billing practices
• Experience with project-based billing, preferably in A/E/C environment
• Accounts Receivable review and client follow up
• Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
• Must be an organized self-starter, effective time planner, and results oriented
• Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
• Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures
• Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment
• Must be able to lift/move objects weighing up to 20 pounds
• Must be able to stand or sit for long periods of time
• Must have a valid driver’s license and reliable transportation

Experience Preferred:

• Experience with Deltek Vantagepoint or Vision, or other project based accounting system

• Associate degree in Accounting, Finance or equivalent