Biller (hybrid office/WFH)

Description

CLM Midwest is a regional commercial facility maintenance contractor with a local presence who partners with some of the nation's leading retail, convenience store, and restaurant brands. We are a long-established, self-performing company that provides install, break/fix, and emergency services. This career opportunity is available as our new and current client base has expanded this past year leading to additional work order volume to process on the finance team. This position will be hybrid following a short training period in office.

Invoice preparation:

• Review completed work orders and generate proper verbiage to be placed on invoices.
• Ensure documentation is complete and accompanies invoices as required.
• Review and approve vendor and supplier invoices.
• Prepare after-the-fact quotes.
• Identify and escalate concerns over improperly documented work that cannot be invoiced.
• Collaborate with CLM’s operations team to resolve billing issues.
• Understand and keep current on nuanced client billing requirements.

Invoice submission:

• Manually submit invoices and after-the-fact quotes through client portals.
• Verify internal and external systems to demonstrate work was completed and invoices were submitted.
• Communicate effectively with clients during the invoice submission process.

Reporting and ad-hoc analysis:

• Run financial and operational reports required for invoicing.
• Support ad-hoc billing and invoice analysis requests (as needed).

Requirements

• Basic business math
• Able to reliably commute to River Grove HQ for training and in-office work days
• High level of computer literacy. Technically competent with various software programs such as Outlook, MS Word, Excel and navigating within a computer.
• Experience with accounting software such as QuickBooks or Sage Intact is a plus