Associate - Procurement Operations

Location Designation: Hybrid - 1 day per quarter 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

This position is a hybrid schedule - 1 day per quarter in the NY office.

Job Description:

This role is responsible for analyzing and preparing all third-party contracts for invoicing through the creation of contract and purchase requisitions, and monitoring all invoicing against those requisitions to ensure that all invoices are reconciled and processed timely and accurately.

Job Responsibilities:

• Review each request to create contract and purchase requisitions for completeness (i.e., signed contract or quote document is available; accounting details have been provided); and follow-up with sourcing, stakeholders, and budget coordinators as needed
• Confirm accuracy of accounting details (i.e., cost centers, general ledger accounts, internal order codes) with budget coordinators
• Analyze payment terms within the signed contract or quote document and create line item framework for the requisition based on those payment terms and accounting details
• Provide the line item framework to the Contract and Purchase Requisition Teams for their use in creating the requisitions
• Perform quality review of Contract and Purchase Requisitions before Contract and Purchase Orders are released to suppliers
• Oversee and provide training and support to the Contract and Purchase Requisition Teams to ensure the requisitions are created timely and accurately
• Monitor all invoice exceptions on a daily basis to ensure exceptions are being cleared timely; assist with taking corrective action, as necessary
• Monitor all invoice approvals to ensure invoices are being approved timely; assist with taking corrective action, as necessary
• Assist in handling requisition and invoice related inquiries from suppliers, stakeholders, and others
• Manages monthly and quarterly renewal notification process to stakeholders using expiry data recorded in Ariba contract and purchase order modules

Requirements for Position:

• Bachelor's degree in accounting or equivalent work experience
• 2 to 5 years of relevant work …