Associate Director, Student Life, Working Professionals Program

Department

Booth MBA: Student Life, Working Professionals

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Associate Director of Student Life serves as an active member of the Booth Student Life team. This position will be responsible for the successful execution of several community, student hosted, and Student Life hosted events. This includes event planning, logistics, and coordination of activities and events for current and prospective students. Serves as an important resource to ensure an exceptional student experience and works closely with the Student Life and Program Operations teams in Hong Kong and London.

Responsibilities

• Helps with programs management when appropriate.
• Organizes current student social Student Life events including but not limited to the following areas of cross-cohort events, guest speakers, Elective Weeks events, Kick-Off Week events, and Graduation events.
• Oversees the Assistant Director to manage the operations for all class weeks.
• Coordinates and implements event logistics, researching and assisting with vendor selection including negotiating vendor contracts, preparing event budgets, processing and reconciling expenses, and preparing financial reports.
• Manages vital components of the class weekend experience such as catering, coordination with other relevant Booth departments, and other event logistics.
• Manages the XP Student Life Canvas Program sites. 
• Manages the SPC in terms of election and scheduling quarterly meetings and events. Manages the formal and informal student groups.
• Collaborate with London and Hong Kong teams and facilitate necessary committees.
• Assists in admissions yield efforts including but not limited to the following areas of yield events, phone calls to admitted students, admitted student gifts, buddy program, and admitted student inquiries.
• Develops and maintains relationships with other departments/centers, such as Faculty and Academic Services, Polsky, and Rustandy. This includes managing communication to and from these offices, disseminating appropriate information in a timely manner, planning joint projects or meetings, and implementing new processes or projects.
• Assists with staffing Student Life events when necessary; will require working nights and weekends when needed.  Expected to be at Gleacher for class weekends.
• Completes special projects and undertakes additional duties for the Executive MBA program and the broader Booth Student Life team as assigned.
• Serves as the front-facing team member for students. Addresses student questions and resolves issues when possible, including, but not limited to Kick-Off Week, elective course selection, campus transfers, information updates, schedule/logistics, and events.
• Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a minimal level of guidance and direction.
• Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.
• Graduate degree.

Experience:

• A minimum five years of experience working with students, planning programming or counseling, or working in an educational environment. Business school experience.
• A minimum five years of experience managing projects or programs.

Technical Skills or Knowledge:

• Proficiency with computers, including MS Office and network functions.

Preferred Competencies

• Demonstrated expertise in program development and management and collegial and collaborative leadership style.
• A strong interest and capacity for working with students in providing academic counseling and support.
• Excellent organizational skills.
• Proven abilities to supervise projects and work on several projects simultaneously.
• Consistently meet deadlines, problem-solve, exercise good judgment, prioritize, make decisions, and work under pressure during seasonal high volume.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach to the job.
• Maintain confidentiality.
• Outstanding interpersonal, verbal, and written communications skills.
• Effectively communicate with faculty and administrators at all levels within the University.
• Strong attention to detail for executing complex projects.
• Creativity in conceiving systems to solve problems and resourcefulness in pulling the needed elements and people together to implement them.

Working Conditions

• Work the following schedules.
• Business hours, Monday through Friday, as the regular schedule and 8:00 am – 5:00 pm when EMBA students are in session.
• Hybrid staffing with 3 days in the office and 2 days working remotely.
• Flexible hours as determined by the needs of programming.
• Work on class weekends.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$63,000.00 - $70,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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