Assistant Registrar-Masters and Certificate Programs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Registrar-Masters and Certificate Programs

Job Profile Title

Coordinator B

Job Description Summary

The Assistant Registrar for the Perelman School of Medicine Master’s & Certificate Programs (MaC) supports academic administration for thirteen master’s programs and affiliated certificate programs, serving approximately 75 faculty and 700 students. This role collaborates with program administrators, faculty, and university offices to manage student records, ensure compliance with University policies, and promote effective operations across MaC programs. Reporting to the MaC Registrar, the Assistant Registrar works closely with the Associate Dean, Director of Education, Registrar, and Operations Coordinator to support overall program success.

Job Description

The Assistant Registrar for the Perelman School of Medicine Master’s & Certificate Programs (MaC) supports academic administration for thirteen master’s programs and affiliated certificate programs, serving approximately 75 faculty and 700 students. This role collaborates with program administrators, faculty, and university offices to manage student records, ensure compliance with University policies, and promote effective operations across MaC programs. Reporting to the MaC Registrar, the Assistant Registrar works closely with the Associate Dean, Director of Education, Registrar, and Operations Coordinator to support overall program success.

The Program Coordinator will be responsible for:

• Student Record Management: Facilitate registration, advisor assignments, field of study updates, degree audits, and separations; conduct audits to ensure registration and billing accuracy and compliance with University, state, and federal regulations.
• Graduation Processing: Support degree clearing and graduation processing by coordinating application deadlines and working with MaC program staff, MaC Registrar, and the Office of the University Registrar to ensure timely, accurate graduation records.
• Systems Support: Oversee systems access for MaC program staff, assist with onboarding, and serve as the first point of contact for program staff needing guidance and technical assistance on university-wide and program-specific systems, escalating issues as necessary.
• Documentation & Reporting: Collaborate with the MaC Registrar to develop and update process documentation and handbooks; provide accurate data to program staff through reports for internal program needs and external accreditation reviews.
• Administrative Support: Manage the MaC Registrar email account to facilitate timely communication and provide support.

Qualifications

• Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required.
• Cover letter and resume required with application.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Targeted Pay Range: $60,000- $64,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $64,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 

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