Assistant Registrar

Kilgore, TX

Position summary:
As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position support student success through the management of data and records essential for student enrollment and degree completion.  This position also serves as a primary liaison to administrators, faculty, staff, and professional colleagues.  This position offers guidance to prospective, current, and former students.

Position responsibilities:

  • Provides senior level leadership in the absence of the registrar
  • Regular attendance of a full-time work day
  • Provides direction on day-to-day office operations
  • Provides guidance and assist departments with course set up and scheduling
  • Remains current on changes in academic programs and courses at Kilgore College that impact pathways for prospective transfers.
  • Manage and coordinate graduation processes and associated ceremonies
  • Oversees end of semester/term processing in student information system
  • Maintains reports, data, and statistics related to specific assignments and tasks
  • Validate the accreditation status of transfer colleges and universities
  • Evaluate transcripts received from other colleges; research and determine applicability of appropriate transfer courses; reviews and evaluates credential evaluation reports for non-US coursework, military service and education
  • Administers credit hour posting (AP, CLEP, IB, articulation, clock hours, and credit by exam)
  • Participate in Reverse Transfer Initiates and assist with the evaluation of degree audits
  • Works with various offices to develop successful transition programs for new KC students
  • Assists department/program specific enrollment efforts
  • Serves on committees as requested
  • Other duties as assigned.
Minimum Position Requirements:
  • Bachelor’s degree required. 
  • Five years or more related experience preferred. 
  • Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required. 
  • Familiarity with the Poise/Jenzabar EX student information system preferred. 
  • Familiarity with the Family Educational Rights and Privacy Act (FERPA) is an asset. 
  • Knowledge of KC policies, procedures and practices. 
  • Comprehensive knowledge of the registration processes from recruitment to graduation. 
  • This position requires strong interpersonal and communication skills, both written and oral.   
  • The ability to multi-task and manage time effectively is essential. 
Supervisory Responsibilities:
  • 0 Full-Time Direct Reports    0 Part-Time Direct Reports
Physical Demands and Work Environment:
  • The ability to work with diverse populations is necessary. 
  • Extensive overnight, evening, weekend work and travel is required. 
  • This position requires a valid Texas driver’s license. 
  • This position is designated as security sensitive and requires a criminal background check. 
  • Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds.

Position responsibilities:
  • Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks

  • 36-hour work week for a healthy work life balance as well generous paid leave time.
  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System
  • Full Time employees have free use of the college’s recreational/fitness facilities.
  • Tuition scholarships are for the employee and dependent children. 
  • Compensation for this 12-month position is $41,505

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.


Job Profile


North America


United States


36-hour work week Generous paid leave Generous paid leave time Health, life, and income protection insurance Paid leave Recreational/fitness facilities access Retirement program Tuition scholarships


Communication Data Entry Microsoft Office Poise/Jenzabar EX Teaching

  • Accreditation Validation
  • Course Scheduling
  • Credit Hour Posting
  • Data Management
  • Degree Audits
  • Enrollment Programs Development
  • Graduation Coordination
  • Leadership
  • Office Operations
  • Transcript Evaluation

5 years


Bachelor's degree


Criminal background check required Security sensitive position Valid Texas driver’s license required


America/Anchorage America/Chicago America/Denver America/Los_Angeles America/New_York Pacific/Honolulu UTC-10 UTC-5 UTC-6 UTC-7 UTC-8 UTC-9