Assistant Registrar

Online applications must be received before 11:59pm on:

April 29, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

1482-YN_ADMINPRO - Student Services Coordinator/Advisor 2

Business Title:

Assistant Registrar

Employee Type:

Admin. Professional

Position Details:

The Opportunity:

Are you looking for an opportunity to work with a supportive and collaborative team? Join the Office of the Registrar at Washington State University, where you will foster a positive and engaging work environment dedicated to serving students, faculty, and staff. In this role, you will have the chance to learn and grow within a higher education setting, developing your skills in record management, customer service, and communication. You will contribute to the institution's success and be a vital member of the professional management team.

As an Administrative-Professional (AP) in the Office of the Registrar, you will manage all aspects of the comprehensive academic catalog, ensuring its accuracy and compliance with university policies, accreditation standards, and state regulations for all undergraduate and professional degree programs. You will act as Secretary for the Academic Affairs Committee and the Professional Health Sciences Committee, coordinating with the Committee Chair. Your responsibilities will include organizing and structuring academic programs within the catalog and the student information system.

You will collaborate with various technology units and personnel to develop, maintain, and upgrade systems, processes, reports, websites, and electronic forms related to catalog production and maintenance. Additionally, you will serve as a member of various university committees, contributing your expertise and insights.

The Pullman Office of the Registrar offers a hybrid working environment to all of its employees. We recognize the benefits of both working remote, as well as, engaging with our constituents in person. Other featured benefits include dedicated focus hours, collaborative working environment, flexible working locations, and flexible working hours. This position is a local Pullman position with an option for a partial remote schedule. The successful candidate will need to meet WSU’s technical system requirements for working remotely and will be required to sign a telework agreement.

Additional Information:

This is a fulltime (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $5,000 - $5,166 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• Positions require a Bachelor’s degree and three (3) years of professional work experience in student services or related education/experience. Experience leading or directing the work of others. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.

• Demonstrated computer skills that include desktop applications and database management.

• Demonstrated leadership, organizational, and management skills including priority setting and managing details.

• Demonstrated ability to effectively and professionally communicate complicated concepts, both orally and in writing, to a variety of diverse populations.

• Demonstrated ability to work individually and as a member of a team.

Preferred Qualifications:

• Successful work experience in a Registrar’s Office and/or in higher education.

• Experience with student information systems (SIS), specifically Oracle PeopleSoft.

• Experience in monitoring and enforcing rules and regulations.

About Department/College/Area/ Campus - Office of the Registrar

Area/College: Enrollment Management
Department Name: Office of the Registrar
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

3) Names and contact information of professional references

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

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