Assistant Bookkeeper (Non-Remote)

Description

General Definition of Work

Performs responsible clerical work involving the preparation and/or maintenance of fiscal or related records; which includes, but are not limited to preparing, distributing, and filing purchase orders, reconciling vendor statements, and preparing vendor accounts to be paid; receiving, compiling, and verifying invoices for data entry, etc. Work is performed under regular supervision, reporting to the Controller.

Typical Tasks

• Coverages the front desk when receptionist is off (including lunch breaks).
• Sorts and records cash receipts and prepares bank deposits.
• Reconciles vendor statements and prepares vendor accounts for payment.
• Performs necessary follow-up and resubmits bills as needed.
• Receives and reviews program reports for data entry.
• Compiles and verifies program reports for data entry.
• Prepares and analyzes reports regarding purchase and usage of meals and meal supplies for the Director of Wellness.
• Responsible for maintaining material and equipment inventories.
• Enters data into computer using spreadsheet, database, and word processing software.
• Operates PC, calculator, and other standard office equipment.
• Maintains electronic and paper vehicle inventory file.
• Maintains varied vehicle expense reports including vehicle maintenance, decal and registration renewals, and licensing fees.
• Responsible for fuel purchasing card control (order, activate/deactivate, driver instruction and PIN assignment, charge inquiry, dispute, and resolution).
• Periodic review of program splits based upon individual vehicle use in accordance with state and federal funds allocation.
• Performs other duties as required.

Knowledge, Skills and Abilities

• Must have intermediate skills in Microsoft Excel.
• Able to complete accounting tasks while in busy reception area.
• General knowledge of standard office procedures and practices.
• Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures.
• Ability to enter data with speed and accuracy; ability to perform mathematical computations with speed and accuracy. 
• Able to use a variety of office machines and computer with speed and accuracy. 
• Maintain effective working relationships with associates; ability to establish effective communication and maintain cooperative relationships with outside vendors and customers.

Requirements

Education and Experience

• Requires High School diploma or equivalent.
• Working knowledge of Microsoft Office.
• Two years of customer service and data entry experience required. Must possess a current valid Virginia Driver’s license and meet the agency driving eligibility standards.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. From time to time, the supervisor will ask job holder to perform additional duties …