Administrator

Honing a safe place. Smooth operations. Delivering at a fast pace.

Administrator

c.£27,000 (Pro-rated to £22,000 if 28 hours part-time) + Benefits

Reports to: Senior Health & Safety Manager

Department: Chief Operating Office

Contract: 9 month fixed-term contract

Hours: Full time 35 hours per week (we are open to flexible working requests including a minimum of 28 hours part-time: this can be worked over 4 days per week or fewer hours over 5 days i.e. 10:00 -16:00)

Location: Home-based.

Visa sponsorship: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship. 

Closing date: 27 January 2025 23:55

This vacancy may close earlier if a high volume of applications is received or once a suitable candidate is found, therefore we strongly recommend that you apply early to avoid disappointment. If you require more time to apply as part of a reasonable adjustment, please contact recruitment@cancer.org.uk as soon as possible.

Recruitment process: One competency-based interview (via Teams)

Interview date: From the week commencing 27 January 2025

How do I apply? We operate an anonymised shortlisting process in our commitment to equality, diversity, and inclusion. CVs are required for all applications; but we won’t be able to view them until we invite you for an interview. Instead, we ask you to fully complete the work history section of the online application form for us to be able to assess you quickly, fairly, and objectively.

At Cancer Research UK, we exist to beat cancer.

We are professionals with purpose, beating cancer every day. But we need to go much further and much faster. That’s why we’re looking for someone talented, someone who wants to develop their skills, someone like you.

The Chief Operating Office is at the heart of engaging and inspiring Cancer Research UK’s people by delivering operational transformation and an employee experience that enables us to be an inclusive and agile organisation. We aim to become the hub for operational management ensuring we govern, prioritise, and are effective and efficient in all we do.

Our Health & Safety team is crucial to this mission by creating a safe and healthy environment for our staff and volunteers. With a presence spanning over 600 stores, 40 superstores, 4 distribution hubs, online marketplaces, 4 scientific research institutes (laboratories), and 2 head offices across the UK, the team provides expert health, safety, and wellbeing support. They ensure compliance with regulations and best practices while collaborating with a wide range of stakeholders.

We are seeking an Administrator to play a key role in supporting the Health & Safety team’s operations, systems, and processes. In this role, you will help streamline operations, enhance efficiency, and support the organisation in meeting its statutory health and safety responsibilities. You will also have the chance to contribute to process improvements and really make the role your own.

If you are an experienced and well-organised administrator who thrives at coordinating a range of projects and priorities in large organisations, we’d love for you to join our mission.

What will I be doing?

• Reviewing and conducting basic triage on accident and incident reports (c. 300 accidents and incidents a week). This involves assigning incidents to the appropriate team and maintaining accurate records (you will be trained on how to do this).

• Overseeing administration activities on safety management systems ensuring that accurate records are maintained, and actions are assigned to the appropriate teams.

• Providing administrative support to health and safety committees to ensure that meetings are scheduled, accurate minutes are kept, and actions tracked.

• Supporting the team to deliver a range of projects.

• Identifying and actioning opportunities to drive efficiencies with the team’s operations.

• Managing the health and safety inbox by replying to or referring to all email enquiries promptly.

• Maintaining and developing reports for senior management.

• Supporting the team with financial management by raising purchase orders and ensuring invoices are processed on time.

• Booking staff onto internal and external training courses (e.g. first aid) and maintaining compliance records.

• Drafting and distributing health and safety communications.

What skills will I need?

• Experienced Administrator with good working knowledge of Microsoft Office products (strong Excel desirable).

• Excellent interpersonal and communication skills with a proven ability to communicate effectively in writing, face-to-face and by telephone with a wide-ranging audience to build good relationships.

• Well organised with the ability to prioritise your workload while coordinating multiple projects, conflicting priorities, and meeting tight deadlines.

• Strong attention to detail.

• Ability to work as part of a team and contribute towards the team’s collective success.

• Either immediately available or on one month’s notice or less.

• An understanding of health and safety and experience working in this area is desirable, but not essential meaning we welcome applicants without this experience.

Our organisation values are designed to guide all that we do.

Bold: Act with ambition, courage and determination  

Credible: Act with rigour and professionalism   

Human: Act to have a positive impact on people  

Together: Act inclusively and collaboratively

We’re looking for people who can believe in and embody these organisation values and can use them to drive forward progress against our mission to beat cancer.

If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience we’d still love to hear from you.

What will I gain?

We create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools. Our policies and processes enable you to improve your work-life balance, take positive steps in your career and achieve your personal wellbeing goals.

You can explore our benefits by visiting our careers web page.

Additional Information

For more information about working with us please visit our website or contact us at recruitment@cancer.org.uk.  

For more updates on our work and careers, follow us on: LinkedIn, Facebook, Instagram, X and YouTube.

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.

We want to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore ask you to inform us of any concerns you have or any adjustments you might need to enable this to happen. Please contact recruitment@cancer.org.uk or 020 3469 8400 as soon as possible. 

Unfortunately, we are unable to recruit anyone below the age of 18, so that we can protect young people from health & safety and safeguarding risks.