Administrative Services Officer

Delivering results that matter by providing best in class support services.

Administrative Services Officer

Arizona Strategic Enterprise Technology (ASET)

This position may offer the ability to work remotely on a hybrid basis, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 N. 15th Ave, Suite 302, Phoenix, AZ 85007

Salary: Up to $72,000.00 

Grade: 22

Open Until Filled (1st review of resumes December 13, 2024) 

The Arizona Department of Administration’s Arizona Strategic Enterprise Technology (ASET) Division is seeking an experienced and motivated Administrative Services Officer to oversee daily administrative operations. This critical role involves managing contract and inventory systems, workforce planning, and business processes to ensure operational efficiency. The position collaborates closely with division leadership, budget, procurement, and accounting teams to support purchasing decisions, establish budget priorities, and monitor the division’s financial health. Join our team to help drive strategic enterprise technology initiatives across Arizona!

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Provides primary division review and approval of all purchasing, and coordinates with accounting staff on tracking open
  purchase orders, receipts, and invoice payments. Reconciles and approves purchasing card activity for the division
• Supports monthly billing for services offered by division. Prepares and reconciles financial reports and projections with central
  budget and accounting teams
• Manages inter-agency service agreements, including approving interdepartmental transfers, tracking cash flow, and approving
  expenditures. Serves as the primary point of contact for external customers and project stakeholders

Knowledge of:

• Fiscal management
• Budgetary control
• AFIS
• State Procurement System
• State laws
• ADOA policies and procedures
• Budget process
• Project management
• Spreadsheets

Skills in:

• Detail oriented
• Organizational skills
• Time management skills
• Verbal and written communication skills
• Interpersonal relationship skills
• Data analysis skills

Ability to:

• Work with people of diverse backgrounds
• Adapt to changes in work priorities and processes
• Communicate complex financial information
• Handle sensitive materials appropriately
  

• Bachelor degree or five or more years of related experience

• Background and reference check, including state and federal criminal records fingerprint check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer