Administrative Coordinator

We are looking for a detail-oriented person to join our team as Administrative Coordinator. This is a part-time contractor role (12 hours per week) and can be remote within the UK. The ideal candidate will take real pride in the accuracy and completeness of their work. They will have excellent attention to detail, strong organisational skills, experience using accounting software, and experience of administrative roles in HR. The main responsibilities will include coordinating the onboarding/offboarding process for staff members, and processing invoices and employees’ expenses.

Salary: £16.50 per hour (approx. £9,000 per year)

Hours: 12 hours per week (4 hours per day x 3 days per week)

About Vira Health

Established in 2020, we are a UK-based company focused on extending healthy life-expectancy for women. Our first product, Stella, is an online menopause clinic that supports women through menopause with best-in-class clinical and behavioural care.

Responsibilities

HR

• Ensure new joiners have access to appropriate tech platforms on their first day.
• Ensure that people leaving the company have their access to tech platforms removed on their last day.
• Keep the onboarding presentation for new joiners up to date.
• Initiate background checks on new employees, as necessary.
• Purchase laptops online for new employees, and manage returns of old laptops.

Expenses and payments

• Upload invoices to Xero and classify for tax purposes according to accounting standards.
• Process employees’ expense reports, including adding tax codes and checking receipts.
• Review expense reports for accuracy and compliance with company guidelines.
• Reconcile company bank accounts to identify any potential discrepancies.

Compliance

• Own and update the list of systems that can be accessed by different staff roles.
• Coordinate the process for adjusting staff access to different platforms.

• Maintain an up-to-date list of company laptops.

Requirements

Required

• Significant experience in administrative roles, with exposure to HR and finance/accounting functions.
• Very comfortable using digital platforms.
• Experience in accounting software.
• Excellent attention to detail and organisational skills.
• Ability to handle sensitive information with confidentiality and discretion.

Preferable

• Previous experience using Xero and/or Pleo.
• Solid understanding of how taxes work.

Benefits

• Salary: £16.50 per hour (approx. £9,000 per year)
• Flexibility on hours
• Option to work fully remotely in the UK
• Work with a passionate team to extend healthy life-expectancy for women