Administrative Associate II

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams make sure our concepts become reality. 

This position is based in Rahway, NJ. Under the guidance of a Director, Global Project and Alliance Management (GPAM), the core responsibilities of this role include and are not limited to the following:

• Handles general administrative duties.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.

• Develops reports, presentations, tables, graphs, correspondence, and conducts light research using appropriate software.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Works on calendar scheduling/planning; coordinating

• Communication skills must be at a level to effectively interact with executives and internal/external clients to maintain workflow.

• Coordinates special projects.

Education:

• High School Diploma or equivalent

Preferred: 

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience:

• Minimum of (5) years Administrative Assistant experience

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• Demonstrated experience scheduling and coordinating meetings

• SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms

• Professional communication skills

Preferred Experience:

• Minimum of (3) years Executive Administrative experience supporting executives (Associate Director, Director, Executive Director, VP or above) 

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NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with …