Administrative Assistant (Remote)

Title:  Administrative Assistant 

Department:  Finance

Reporting to: Chief Financial Officer

Type: F/T

Location: United States (Remote) - Preferably candidates based in Michigan

Compensation: $80K - $85K USD

Who We Are: 

World Education Services (WES) is a non-profit social enterprise that supports the educational, economic, and social inclusion of immigrants, refugees, and international students. For 50 years, WES has set the standard for international academic credential evaluation, supporting millions of people as they seek to achieve their academic and professional goals. Through decades of experience as a leader in global education, WES has developed a wide range of tools to pursue social impact at scale. From evaluating academic credentials to shaping policy, designing programs, and providing philanthropic funding, we partner with a diverse set of organizations, leaders, and networks to uplift individuals and drive systems change. Together with its partners, WES enables people to learn, work, and thrive in new places. For more information about WES, please visit our website at www.WES.org.    

About the Opportunity: 

This position will provide administrative support to the Chief Financial Officer (CFO). The Administrative Assistant will manage the CFO’s internal and external calendars, handle logistics, and provide support for needed materials. In conjunction with the CFO, the Administrative Assistant works proactively to ensure that the key deliverables for the Division are being met in line with the established timelines. The position will be responsible for running a centralized SharePoint site, facilitating organized access to essential documents and resources in a compliant manner. The incumbent will be detailed oriented, able to focus on multiple priorities and anticipate needs.

What You’ll Do:

• Handle internal and external master calendar and cadence for reoccurring key finance events and complete related actions on behalf of CFO
• Track status of action items across the CFO organization, proactively ensure progress is in line with the required timelines to meet priorities.
• Support workflow processes for approvals (i.e., banking, contracts, investments, etc.) and track progress to completion.
• Work closely with the CFO to anticipate needs while balancing multiple priorities.
• Complete a wide range of administrative and support tasks for the CFO including processing expense reports, arranging travel and accommodations, communications, coordination of meetings and events, support gathering and preparing meeting materials.
• Service as a key point of contact for the CFO to help ensure efficient communications
• Other duties and projects as assigned.

Your Experience: 

The ideal candidate will have:  

Required

• Bachelor’s degree required or related experience.
• Minimum of 3+ years of professional experience as an Executive Assistant to a C-Suite level staff member
• Advanced proficiency using Microsoft Office/Google Docs (Excel, Word and PowerPoint)
• Excellent written and verbal communication skills
• Confirmed organizational and project management skills
• Strong sense of confidentiality and discretion in handling sensitive information
• Demonstrate ability to multitask, prioritize and be flexible
• Organized and deadline oriented, with the ability to deliver results
• Be a self-starter who possesses good judgment, high level of accuracy, and close attention to detail and appropriate sense of urgency
• Strong communication skills and relationship building ability
• Has strong ethical standards, professionalism and integrity
• A strong focus on WES' Mission and Values

Desired

• None

What We Offer: 

Joining our team at WES means embarking on a purpose-driven career with a global impact, where you contribute daily to making a tangible difference in the lives of people worldwide. You'll thrive in an employee-centric environment, with access to learning opportunities, pathways for personal and professional development, and recognition of your achievements. Our inclusive, mission-driven culture values employees and focuses on investing in our people through our culture, people framework, and programming while offering the flexibility of remote work options.  

• Work-Life Harmony: We believe that success is all about maintaining balance. Enjoy the freedom of remote work and flexible scheduling, paired with generous time-off policies designed to assist you in maintaining a healthy equilibrium between your personal and professional commitments. Our comprehensive wellness programs and work environment are focused on fostering your well-being.   

• Rewards and Recognition: Your dedication and achievements are the cornerstone of our success. We recognize the importance of valuing your hard work which is why we offer competitive compensation, comprehensive benefits, and tangible rewards to celebrate your contributions.   

• Professional Growth and Development: We are committed to nurturing growth within our team, recognizing that growth is essential to providing opportunities for career advancement and ongoing professional development. To prioritize your learning and success, we invest in comprehensive training programs and offer tuition reimbursement opportunities. We promote a culture of continuous learning that empowers you to thrive and evolve in your career.  

• Innovation and Impact: Engage in work that directly transforms lives and empowers individuals and communities by expanding access to global educational and professional pathways. Join us in fostering a culture that values innovation, embraces new approaches, and leverages transformation to implement and drive impactful change.  

• Community and Connection: Our team is made up of individuals from different cultures and backgrounds who have varying perspectives and ideas. Our diverse workforce reflects the global community we serve, and we take pride in it. We are committed to fostering a workplace where everyone feels valued, respected, and included.   

Experience the power of connection by participating in a range of activities, including employee-led resource groups, town halls, collaborative team events, meaningful volunteer opportunities, and initiatives that promote equity, celebrate diversity, and cultivate a strong sense of belonging within our organization.   

Values:   

• Opportunity - We open doors so people can build better futures. 

• Inclusion - We become stronger, more creative, and more resilient when we embrace diversity. 

• Equity - We uphold fairness and justice in our work and actions. 

• Enterprising - We are resourceful, inventive, and driven. 

• Expertise - We challenge ourselves to be the best at what we do. 

Inclusive Recruitment Process: 

We welcome all applicants, irrespective of their experience perfectly fitting the job description, as we value diverse and innovative viewpoints. At our organization, individuals who thrive in a culture of continuous learning and inclusive teamwork excel. We are committed to fostering an inclusive and accessible work environment where everyone feels valued, respected, and supported and welcome members of all backgrounds and perspectives to apply.  

Our Commitment: 

At World Education Services, we're committed to fostering an inclusive workplace that reflects the rich tapestry of our communities, both in the US and Canada. This commitment is underscored by our unwavering dedication to providing equal opportunities to all qualified individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. This commitment extends to every aspect of employment, from recruitment and hiring to promotions, training, and benefits. We comply with all applicable federal, state, and local anti-discrimination laws. For us, diversity goes beyond compliance – it's about embracing unique perspectives and cultivating an environment where everyone feels valued and empowered to reach their full potential.   

If you require assistance and/or accommodation at any point during the recruitment process, please contact us at hiring@wes.org, we're here to support you. Our Talent Acquisition team is happy to work with you to find solutions that meet your needs. 

For more information about WES, please visit our website at www.WES.org.