Administrative Assistant

About Us 

At Davies, we get it... you are not just looking for a job, you are looking to build a life and a career. We believe in our people and realize that our success is a direct result of creating a learning atmosphere, leadership opportunities, and promoting from within. We believe that engaging in corporate social activities and working together as a team is a vital part of the Davies culture. 

With a multinational global team, Davies Group is a specialist professional services and technology firm working in partnership with leading insurance, highly regulated, and global businesses.  At Davies Group, we help clients to manage risk, operate core business processes, and to transform and grow. We deliver operations, consulting and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation, customer experience, human capital, transformation, and change management.  

As part of Davies Specialty Programs, USIS Inc./AmeriSys specializes in Third Party Claims Administration and Medical Management for Workers’ Compensation and Liability claims. We pride ourselves on our friendly, team-orientated work environment. Our energetic team, supportive leaders, and can-do attitude enhance a sense of collaboration and belonging in our teammates. Our focus is on quality, professional, superior service. This service-driven philosophy, conveyed throughout the organization, means we operate with the customers’ best interests at heart, constantly reinforcing our mission – Service Beyond the Contract.

Are you looking for a company that is Dynamic and Innovative where the teammates are Connected and Succeed Together?  If so, Davies may just be the right choice for you.

Job Overview

As an Administrative Assistant on our team, you would be responsible for handling administrative functions for Unit Manager to support the day-to-day operations of the dept.

Opportunity to work from home. On rare occasion may be asked to travel into local Orlando office to assist as needed. 

Responsibilities and Duties:

• Advanced administrative functions to support Unit manager
• Set up, maintain, and update system reports in Excel and Word as required by the client on a regular basis.
• Coordinate and set up client meetings/visits; set up interviews with job applicants
• Handle any travel arrangements/organization/coordination as necessary
• Maintain calendars, set up meetings & teleconferences
• Prepare PowerPoint presentations for various meetings; prepare orientation binders for new staff members
• Handle correspondence, memos, spreadsheets, scheduling, follow-up diary, filing
• Perform duties requiring a high level of confidentiality and tact at all times
• Assist with other administrative duties, special projects, etc., as assigned by management
• Perform other duties as assigned

Experience and Qualifications

• High school diploma; excellent office administrative training
• Proficient in Microsoft software - Word, Excel, PowerPoint, Visio — advanced level
• Excellent typing/PC skills (60+wpm)
• Proficient at business letter composition, grammar, spelling, punctuation, etc.

Knowledge, Skills and Abilities

• Organized, motivated, detail orientated, self-starter, sensible with good judgment.
• Professional appearance; effective communicator.
• Able to work effectively in fast paced environment. 
• Team player, flexible and easy-going. Ability to multi-task and prioritize effectively.
• High energy level, enthusiastic and positive, dedicated to company and corporate culture in support of management and company goals.
• Good attendance record.
• Able to handle confidential matters with integrity, work well with minimal supervision, using discretion and independent judgment.
• Excellent English grammar, spelling skills
• Excellent customer service skills.
• Excellent problem solving/resolution skills.

Diversity and Inclusion 

Davies is committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof). 

Rewards and Recognition 

We embrace innovation and run an annual competition available for all colleagues to submit their ideas. The top finalists travel to the current year’s competition site where they pitch their ideas to our investors. The winner receives funding to bring their idea to life and the runners up receive a reward for their involvement. Some of our teammates have moved across into brand new positions to further develop their ideas/projects! 

Benefits 

• Medical, dental, and vision plans 
• 401k plan with employer matching 
• Paid Time Off, Sick Leave, and Paid Holidays 
• Life insurance, short term, and long-term disability plans 
• Amazing leadership and fabulous teammates 

Position Type, Work Environment and Physical Demands 

This is a home-based, full time, hourly, non-exempt position that predominantly operates remotely from a professional home-based office environment routinely using standard office equipment such as computers, phones, printers, photocopiers, and scanners and requires prolonged periods of sitting at a desk while working on a computer.  While performing the duties of this job, the individual will be required to regularly hear and talk.  This is a largely sedentary role requiring the ability to sit at a desk, reach outward, use a phone, have use of fingers to operate office equipment such as a keyboard, mouse, phone, printer, copier, and to reach above the head, bend, or stand as necessary. 

Application Information
Application deadline: July 8, 2024  

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