Administrative Assistant (EI-SCA)

Description

Fulltime - 35 hours a week 

Salary Range ($45,000 - $46,000) 

The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey. For over 40 years the Cooperative has been at the forefront of developing innovative strategies in maternal and child health care. We work to improve the region’s health by educating communities, advocating for system improvements, and engaging with stakeholders.

The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military/veteran status, or any other characteristics.

The Cooperative offers a competitive benefit package:

* Medical, Dental, Life Insurance

* Id Theft & Legal Services

* Pet Insurance

* Critical Illness and Accident Plan

* Free AAA Basic Membership

* Generous Paid Time Off

* 10 Paid Holidays

* Staff Development

* Tuition Reimbursement

* Employee Assistance Program

* Flexible Spending Account

* Dependent Care Account

* 401K – SNJPC contributes 4% after one year of work anniversary

Our biggest perk “Summer Flex” and Hybrid Work Schedule

The Administrative Assistant (EI-SCA) assists the Service Coordinators in providing quality services to families enrolled in the Early Intervention Program. Provides administrative support services to external Program Coordinators and Service Coordinators. 

 Essential Functions

*Accurately collects referral information and enters information into the Statewide Broadcast System. * Assigns cases to Service Coordinators. * Maintains daily provider communication systems via the Statewide Broadcast System. * Data entry into system databases. * Creates, processes and maintains confidential client records. * Maintains accurate information on cases and regional providers in Statewide Broadcast System and Early Intervention Management System. * Copies, emails, faxes and mails portions of client’s files. * Files client record information in on-site and off-site facilities. * Provides services in a culturally competent manner. 

Requirements

• High School Diploma/GED
• Basic computer skills necessary/advanced preferred (Word, Excel)
• Good organizational and planning skills; ability to prioritize multiple tasks
• Ability to work effectively with families
• Ability to communicate effectively both verbally and in writing
• Ability to work with diverse populations; demonstration of cultural competence
• Willingness and ability to work as a team member 
• Understanding of NJ Early Intervention philosophy and procedures
• Successful completion of system training including orientation and procedural safeguards 
• Bilingual English/Spanish preferred

Physical Requirements:

• Must be able to see to read documents and hear well enough to communicate with others
• Must be able to write, type on a computer, and use a telephone
• Must be able to operate a motor vehicle
• Must be able to lift up to 20 pounds
• Additional requirements to be determined with input from Director and HR

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

This is a remote position. A designated work area in home to ensure confidentiality is required. Occasionally travels to sites where traffic, weather, and other environmental conditions may be encountered.