FreshRemote.Work

Administrative Assistant

Client

Administrative Assistant

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱35,000 - ₱55,000 / month


Description

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will support the day-to-day operations of our client by managing a variety of administrative tasks, including data entry, email management, CRM updates, client onboarding, and scheduling. The ideal candidate will be detail-oriented and able to prioritize multiple tasks. 

Key Responsibilities

1. Data Management: 
  • Create, maintain, and update spreadsheets. 
  • Pull reports from various sources, enter data into software systems, and ensure accuracy. 
  • Perform regular data entry tasks and ensure consistency and reliability of data. 
2. Email and Communication Management: 
  • Monitor, prioritize, and respond to incoming emails on behalf of the team or department. 
  • Manage email correspondence efficiently, ensuring timely responses to inquiries. 
  • Draft and send professional emails as needed to clients, team members, and other stakeholders. 
3. CRM Management: 
  • Update and maintain CRM system with client information, interactions, and progress. 
  • Ensure CRM data is up to date and accurate for easy reference by the team. 
  • Assist with reports and tracking related to CRM usage and performance. 
4. Client Onboarding Assistance: 
  • Support the onboarding process for new clients, including tasks like creating login credentials and sending welcome emails. 
  • Ensure that clients are successfully onboarded with clear instructions and support throughout the process. 
5. Schedule Management: 
  • Coordinate and manage calendars, including setting appointments, meetings, and reminders. 
  • Assist in scheduling client meetings and coordinating logistics as needed. 
  • Handle meeting requests and ensure all parties are informed and prepared. 
6. General Administrative Support: 
  • Assist with any additional administrative duties or projects as needed to support team members and company goals

Skills, Knowledge and Expertise

• Proven experience as an Administrative Assistant or similar role. • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. • Experience working with CRM systems. • Strong organizational and time management abilities, with the ability to manage multiple tasks simultaneously. • Attention to detail with a focus on accuracy and reliability. • Ability to maintain confidentiality and handle sensitive information. • A positive, proactive attitude with strong problem-solving skills.

Benefits

  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

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Job Profile

Benefits/Perks

Above market salary Equipment and software provided Government mandated benefits HMO on day 1 Performance-based incentives Quarterly company events

Tasks
  • Assist client onboarding
  • Communication
  • Coordinate schedules
  • CRM Management
  • CRM updates
  • Email management
  • Handle email correspondence
  • Manage data
  • Provide general admin support
  • Support team members
  • Update CRM
Skills

Administrative Support Attention to detail Communication CRM CRM management CRM systems Data Entry Email Management Excel Google Workspace Microsoft Office Microsoft Office Suite Organizational Proactive Problem-solving Spreadsheets Time Management Word

Experience

2 years