Administrative Assistant 3

ARIZONA DEPARTMENT OF HOUSING

Housing is the foundation for success. We lead and collaborate with our community partners to create, preserve and invest in affordable housing. We protect housing consumers and revitalize communities to make Arizona the best place to live.

ADMINISTRATIVE ASSISTANT 3

Job Location:

Address: 1100 W. Washington Street, Suite 280, Phoenix, AZ 85007
This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department's business needs and continual meeting of expected performance measures.

Posting Details:

Salary: $49,00 - $52,000 

Salary commensurate with experience and qualifications.

Grade 17

Job Summary:

This position reports directly to the Compliance Program Manager. This position provides a variety of organizational and administrative support for the Compliance Manager and Compliance team members. The position will assist with compliance related activities for Low Income Housing Tax Credit (LIHTC), HOME Investment Partnerships Program (HOME), National Housing Trust Fund (NHTF), and State Housing Trust Fund (SHTF), Neighborhood Stabilization Program (NSP) properties maintained and monitored by the Department. This position consists of minimal travel in Arizona. Other duties as assigned.

This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, shall be performed within Arizona.

Job Duties:

This position reports to the Compliance Program Manager. This position provides a variety of organizational and administrative support for the Compliance Manager and Compliance team members. This position will be responsible for preparing and distributing reports or other communication on a regular basis. Maintain project folders, from external and internal sources with appropriate correspondence. Schedule and coordinate meetings, reserves conference rooms, travel and other Division activities. Manage annual workshop registration and communications with the vendor. May manage fee reporting, invoicing and other routine processes. Other duties as assigned.

This position may offer the ability to work remotely, in Arizona, to include in-office hoteling, based on the department’s business needs and continual meeting of expected performance measures.

Knowledge, Skills & Abilities (KSAs):

Candidate must possess sufficient education or job related experience demonstrating an ability to perform the duties of the position. Highest qualified candidates, will have a minimum of four years of administrative support or related experience. Candidate must have excellent verbal, written, and listening communication skills. Must have excellent organizational and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations. Candidate must possess excellent interpersonal skills and demeanor and a strong professional decorum. Must have the ability to interpret and explain State and Federal regulations and possess the ability to work amicably with other professionals in the role of providing this service for a State agency. Valid Arizona Driver License and acceptable driving record required.

Selective Preference(s):

 

Pre-Employment Requirements:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers an excellent comprehensive benefits package including:

• Flexible schedules to create a work/life balance
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program)
• Participation in the Arizona State Retirement System (ASRS)
• Vacation with 10 paid holidays per year
• Sick Leave
• Health and Dental Insurance
• Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

By providing the option of a remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program. New ASRS members will have a 27-week waiting period for membership. The ASRS defined benefit plan provides for life-long income upon retirement.

Contact Us:

Please visit our website at housing.az.gov for further information about our agency.

Apply