Admin and Facilities Coordinator

Job Title: Admin and Facilities Coordinator
Location: Irvine, CA
Job Type: Contract, Onsite
Salary: $25-26.50/hour
Job ID: #24046

Job Description
We are seeking a proactive and detail-oriented Admin and Facilities Coordinator to join our team. In this role, you will manage administrative tasks, ensure smooth office operations, and provide excellent support to staff and visitors.
Key Responsibilities:

• Greet clients and visitors with a positive and professional attitude.
• Assist clients and guests in navigating the office environment.
• Support onboarding and offboarding processes, including preparing badges, registering check-ins, setting up staff benefit accounts, and configuring workstations as needed.
• Ensure workplace security by managing visitor logs and issuing, checking, and collecting badges.
• Process office maintenance and repair requests to ensure a safe and functional workspace.
• Assemble, maintain, ship, and track office equipment and materials.
• Coordinate with external vendors for project billing and prepare monthly reconciliation reports.
• Prepare meeting rooms and organize internal and external meetings, including team meetings, all-hands meetings, off-site meetings, and one-on-one discussions.
• Assist with food orders, luncheon planning, and other business-related meeting arrangements.
• Answer, forward, and screen phone calls professionally.
• Sort, distribute, and process incoming and outgoing mail and packages.
• Restock snacks and office supplies, maintain inventory, and manage supply levels.
• Maintain cleanliness by preparing coffee machines and operating dishwashers as needed.
• Perform a variety of administrative tasks, such as copying, note-taking, and arranging travel plans.
• Provide assistance with overflow work, special projects, and backup support for other administrative roles.

• Organize events and handle additional administrative or project duties as requested.

Requirements:

• Excellent internal and external customer service skills.
• Professional appearance and demeanor.
• Ability to work independently and collaboratively, with excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, PowerPoint, Word, Outlook, and G-Suite.
• Familiarity with Slack and Confluence is a plus.
• Interest or passion for the gaming industry is preferred.

About Us:
Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.
IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, or gender identity. national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.
Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
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