Accounts Receivable Specialist - Virtual Office

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.


In this role, you will assist with invoice payment lifecycle for purchase orders created in the Central Office system. You will investigate and resolve issues in relation to customer accounts receivables.

Job Description:

  • Oversee import of inbound invoices and remediates any import failures.

  • Complete data entry and management of electronic invoices sent via other transition methods, (email, fax) into the Inspirity Central office system.

  • Resolve Invoiced Not Received (INR) line exceptions. 

  • Work with supplier and customer to validate goods receipt to complete invoice match.  

  • Resolve invoice cost line exceptions by following Inspirity pricing thresholds and policies, working with supplier and customer to complete invoice match.

  • Work with Data and Technology teams to fix root cause of invoice exception issues to prevent future issues. 

  • Routinely follow up on Received Not Invoiced (RNI) purchase order lines with suppliers, manually entering invoices into Inspirity system when appropriate or working with the procurement team to cancel sales orders/purchase orders to resolve RNI.

  • Review and manage vendor statements to ensure Inspirity and supplier are in sync with outstanding payables.

  • Pay cycle administration and releasing payments to the suppliers for matched POs in terms.

  • Process reconciliations and Accounts Receivable (AR) adjustments in relation to customer accounting.

  • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.

  • Handle Tier 2 escalations from customers and/or suppliers on Accounts Payable / Accounts Receivable (AP/AR) issues for all Inspirity customers.



  • Relevant degree preferred.

  • 2 or more years of relevant experience required.  

  • Accounts Payable /Accounts Receivable experience required.

  • Strong Excel skills required.

  • Experience working within ERP systems preferred.

  • Strong organization skills and ability to manage multiple ongoing tasks desired.

  • Ability to communicate effectively, both written and verbal.

Estimated Hiring Range:

$39,100.00 - $56,800.00

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

Equal Opportunity Employer:   Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.


Job Profile


Comprehensive benefits plan Extensive opportunities for personal and professional development Incentive eligibility Incentive eligible


Accounts Payable Accounts Receivable Data Entry ERP systems Excel Sales

  • Accounts Receivable adjustments
  • Data entry and management
  • Invoice payment lifecycle oversight
  • Pay cycle administration
  • Resolve invoice issues
  • Vendor statement review

2 years


Law Relevant degree