Accounting Technician (Primarily Remote/Hybrid, North Carolina Based)

The Accounting Technician performs a variety of accounting and clerical tasks related to the efficient maintenance and processing of payable account transactions, records and invoices.  

This position will offer the ability to work primarily remote. The selected candidate must reside in North Carolina and may be required to report on-site as needed to the Home office (Morrisville, NC).  

Responsibilities & Duties

Process invoices and supporting documentation

• Review Accounts Payable correspondence from Vendors/Providers to assure that information provided is completed correctly, supporting documentation is accurate and appropriate authorization for payment in Intacct – PO or Contract and Project information is available to process against
• Create PDF invoices from Vendor/Provider submitted paperwork including invoice, supporting documents and email or other verification of date invoice was received in Accounts Payable
• Ensure accuracy of invoices keyed into Intacct using workflows
• Follow up with Project Manager as needed for approval and ensure invoice PDFs are attached to keyed transactions
• Ensure all processed/paid invoice PDFs are saved in the corresponding CheckWrite or Payment folder for future inquires and audits
• Resolve invoice discrepancies with Vendors/Providers such as invoice and support not matching, missing information (unique invoice number, supporting documentation, Intacct information) or invoice not matching PO/Contract or Project information 
• List accounts payable open invoices or transactions
• Maintain PDF invoice copies for permanent records; 
• Monitor accounts to assure that payments are up to date 
• Printing or distribute monthly financial reports
• Correspond with Vendors/Providers regarding inquiry(s) or forward inquiry(s) to AP Specialist if needed for research
• Process Accounts Payable CheckWrite and Payment requests
• Ensure electronic payments are made and mail checks or contact requestor if pick up is needed

Ensure compliance with prompt pay guidelines for Vendor/Provider payments

• Correct declined transaction entries promptly
• Follow up with Vendor/Provider related to pending invoices (issues with submission)
• Follow up with internal Alliance departments related to pending invoices (issues with PO, Contract or Project information)
• Follow up with Project Manager or other transaction approvers as needed (Finance staff) to ensure payments are not delayed

Complete routine maintenance of records

• Calculate, classify, and record numerical data to maintain complete and accurate financial records
• Perform a combination of routine calculations, data entry, verification and posting duties

Support month and year end closing

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