Accounting Specialist Iii

The mission of the Arizona State Board of Nursing is to protect and promote the welfare of public by ensuring that each person holding a nursing license or certificate is competent to practice safely. The Board fulfills its mission through the regulation of the practice of nursing and the approval of nursing education programs. The mission, derived from the Nursing Practice Act, supersedes the interest of any individual, the nursing profession, or any special interest group.

ACCOUNTING SPECIALIST III

1740 West Adams Street Suite 200
Phoenix, Arizona 85007

Hourly Pay Range: $17.68 - $31.73

Grade: 19

This position will remain open until filled  

The duration of this position is for the life of the grant, which is through June 30, 2026. Under the direction of the Grant Manager performs quality assurance grant work of considerable difficulty in the following areas:

Monitors awarded grants to ensure compliance with Federal and other programmatic and financial requirements - Prepares ongoing reports of activities and status of grant financials - Reviews grant invoices for accuracy and compliance - Notifies agency administration and staff regarding the availability grant payment submissions status- Monitors fiscal compliance issues pertaining to grant funding and payments

The Accounting Specialist III also collaborates with grant coordinator staff for invoice review/processing/preparation and serves as the quality assurance officer of responsibility for grant invoices submitted through web-based systems or other methods as required - Maintains centralized grant accounting files in compliance with financial records retention requirements - Prepares ongoing grant fiscal activity/payment status reports, ad hoc and period grant fiscal reports - Performs duties appropriate to the assignment and provides ongoing administrative support for statewide grant funds.

• Performs advanced, senior level accounting-related tasks within an agency’s fiscal management division. May review, verify or inspect the work of lower level staff. Applies accounting principles and practices used within government institutions. Gather, compile and reconcile fiscal data. May write detailed reports summarizing financial transactions. Examines and verifies fiscal transactions such as billing invoices, accounts receivable/ accounts payable, payroll. Record keeping, data analysis, verifies accuracy, timeliness. Ledger entries

• Monitors awarded grants to ensure compliance with Federal financial requirements. Prepares a variety of ongoing reports of fiscal activities and status of grant spending. Collaborate with grant manager on other grant financial submission requirements. Maintains updates forms and files as needed. Provide support for documentation, forms and report completion for the Arizona Board of Nursing. Composes correspondence on a wide variety of subjects

• Prepares for and coordinates meetings and events. Drafts agendas and minutes for meetings. Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information pertinent to the grant functions

• Communicate with grant manager, consultants, staff, vendors, grant partners and hospitals/clinics throughout the project life cycle. May represent AZBN staff at recipient site visits

• Other duties as assigned as related to the position

Knowledge:

• Grant Invoice, Fiscal Review, Compliance Monitoring and Audit Preparation(Intermediate understanding)

• Understanding of state, federal funding sources

• Fiscal training requirements and need

• State and federal grants

• Reporting

Skills:

• Written and verbal Communication

• Google Suite/ Software proficiency

• Basic office equipment

Ability:

• Ability to analyze and review financial data

• Discretion with agency information 

• Preparation of financial reports

• Prioritize and meet deadlines

• Extremely organized

• Interpret financial data

• Detail oriented

Required:

• Bachelor's degree in Finance or Accounting

Preferred:

• Two years experience in grants -One year experience in fiscal review

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

•Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Note that enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Shawn McConnell at staffing@azdoa.gov for assistance